SHE Administrator

A leading automotive Manufacturing company based in Durban, is looking to fill the position of Safety, Health and Environmental Administrator.

Purpose of the Role: The SHE department requires dedicated administrative support due to the increasing volume of SHE, contractor, PPE, medical, project and facilities-related responsibilities. The role will improve control, follow-up and accountability by ensuring that records, deadlines, findings and compliance actions are tracked accurately and closed out on time.

Key Responsibilities:

SHE Administration and Record Keeping:

• Maintain SHE files, registers, trackers and records accurately and up to date.
• Assist with the preparation of SHE reports, summaries, presentations, notices and meeting packs.
• Ensure SHE documentation is correctly filed, controlled and available when required for audits, inspections and reviews.
• Support the SHE department with general administrative duties and document control requirements.

Training Tracking and Coordination:

• Maintain the SHE training matrix and update completed, upcoming and overdue training.
• Assist with booking internal and external training sessions where required.
• Follow up with employees and departments regarding outstanding training requirements.
• File training attendance registers, certificates and related records.

Safety Patrols, Job Observations and Close-Out Tracking:

• Record safety patrol findings, job observation findings, audit actions and improvement actions.
• Track responsible persons, target dates, progress and close-out status,
• Follow up on overdue actions and escalate repeated or unresolved items to the SHE Manager / SHE Officer.
• Maintain evidence of close-out actions for SHE records.

PPE and Uniform Administration:

• Issue PPE and uniform to employees in line with company requirements.
• Maintain PPE and uniform issue registers and ensure employees sign for items received.
• Track PPE and uniform stock levels and assist with ordering replacement items.
• Follow up on purchase requests, supplier deliveries and outstanding PPE or uniform requirements.

Medical Surveillance:

• Maintain the annual medical surveillance tracker and monitor expiry dates.
• Book annual medicals and follow up on employee attendance.
• Track outstanding medicals and update the relevant records once completed.
• File medical fitness certificates and notify management of overdue or unresolved items where required.

Contractor Management, Permits and Induction Cards:

• Maintain contractor safety files and compliance documentation.
• Check contractor files for required documents before work commences.
• Track expiry dates for contractor documentation and follow up on outstanding items.
• Coordinate contractor induction bookings and maintain induction records.
• Issue, track and manage contractor induction cards.
• Assist with preparing, issuing, tracking and filing work permits where required.

Internal Projects and Facilities Support:

• Maintain project and facilities trackers with deadlines, responsible persons, progress updates and closeout status.
• Follow up on internal project actions, SHE-related improvements, facilities requests and maintenance related items.
• Assist with coordinating meetings, site visits, service provider follow-ups and project documentation.
• Provide administrative support to ensure project and facilities deadlines are monitored and reported.

General Support:

• Schedule SHE meetings, record minutes where required and track action items to completion.
• Liaise with employees, contractors, suppliers, service providers and internal departments as required.
• Support audits, inspections and management reviews by preparing records and evidence.
• Perform any other reasonable administrative duties required by the SHE department.

Qualifications and Experience:

• Grade 12 Senior Certificate
• Certificate or qualification in Safety, Health and Environmental Management such as SAMTRAC or NEBOSH General Certificate
• Previous experience in SHE administration, project administration, facilities administration, HR administration or similar administrative support role will be advantageous
• Computer literacy, especially MS Word, MS Excel and Outlook
• Strong record keeping, filing, document control and follow-up skills
• Basic understanding of SHE systems, contractor control, training records, PPE control and compliance documentation will be advantageous
• Professional Registration with SAIOSH will be advantageous.
• Knowledge and/or exposure to ISO 14001 Environmental Management Systems and ISO 45001 Occupational Health and Safety Management Systems will be advantageous

If you are interested in applying for this role, please send a detailed copy of your CV to [Email Address Removed] If you have not been contacted within two (2) weeks, please consider your application as unsuccessful.

Desired Skills:

• Administration
• SHE

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