Our Story
4DMedical is an ASX listed global medical technology company specializing in advanced respiratory imaging, functional lung imaging, and pulmonary disease assessment. 4D develops software that transforms routine, non-contrast chest CT and X-ray imaging into quantitative, regional lung-function insights for clinicians, researchers, hospitals, and life sciences partners. 4DMedical’s imaging solutions, including CT:VQ™, support non-contrast ventilation and perfusion assessment, supporting clinicians who evaluate conditions such as COPD, emphysema, pulmonary embolism, and other chronic lung diseases. By combining medical imaging software with quantitative image analysis and streamlined clinical workflows, 4DMedical supports the visualization and assessment of lung ventilation, perfusion, V/Q relationships, and regional pulmonary function.
4DMedical's mission is to make lung health assessment more accessible, quantitative, and patient-centered by enabling high-resolution functional respiratory imaging without the need for traditional nuclear medicine workflows.
About the role
4DMedical is seeking a skilled Executive Assistant to provide high-level operational and administrative support to our growing executive leadership team. In this role, you will manage complex calendars, coordinate seamless domestic and international travel, and facilitate clear communication with internal and external stakeholders. You will also oversee expense reporting, prepare presentations and correspondence, and track critical deadlines and action items, by streamlining day-to-day operations across multiple regions. You will play an important role in maintaining organisational effectiveness, facilitating communication and ensuring executives are supported to focus on strategic and operational priorities.
What you'll do
- Provide comprehensive support to multiple executives, managing calendars, prioritising commitments, coordinating meetings and proactively resolving scheduling conflicts across different time zones.
- Coordinate executive travel arrangements and manage expense reporting, including bookings, itineraries, expense claims and reconciliations, ensuring adherence to company policies.
- Manage executive inboxes and correspondence, draft and prepare communications, presentations and business documents, and act as a key liaison between executives and internal/external stakeholders.
- Monitor executive commitments, deadlines and deliverables, coordinate follow-ups and ensure important actions and business priorities remain on track.
- Build effective working relationships across departments and international offices, facilitating communication and coordination between executives, employees and external partners.
- Anticipate executive needs, identify opportunities to improve processes, exercise sound judgement and provide flexible support as business priorities evolve and the executive team grows.
- Work collaboratively with admin team to ensure consistent coverage across the business.
- Support ad-hoc projects and strategic initiatives across the business.
Requirements & Skills:
- Proactive & Independent: Anticipates needs, takes ownership, and exercises strong, independent judgment.
- Relationship Builder: Brings a professional presence and stellar interpersonal, written, and verbal communication skills.
- Trusted & Discreet: Handles highly confidential information with absolute integrity.
- Organized & Adaptable: Thrives when managing competing priorities in a fast-paced setting.
- Technical Proficiency: Fluent in Microsoft Office, Zoom, and Teams.
Background:
- 3–5 years supporting senior leadership, with hands-on experience backing up a C-suite executive.
- Background in a global tech or professional services setting is preferred.
- Relevant degree (Business, Commerce, Project Management) is a bonus, but practical expertise is what counts most.
What We Offer
- Hybrid Flexibility: Enjoy the best of both worlds with flexible remote work and access to our fantastic Carlton office—featuring regular social events, table tennis, and great local coffee.
- Work-Life Balance: Bonus annual leave, holiday swap programs, and robust company-paid parental leave.
- Comprehensive Well-Being: Take care of your physical and mental health with free annual health checks, skin checks, flu shots, a Corporate ClassPass, and a confidential Employee Assistance Program (EAP) available for you and your family.
- Growth & Development: Advance your career through in-house presentations and industry events focused on cutting-edge lung health and technology.
How to Apply
Submit a current CV and a Cover Letter (Mandatory) which details your alignment with the requirements of the role. Applications that do not have a Cover Letter will not be considered.
4DMedical provides an inclusive work environment and embraces the diverse talent of its people.
For more company information visit our website: www.4dmedical.com
Should you have any queries regarding the position please contact the recruitment@4dmedical.com
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