Company Secretary
About the Role
We are looking for a qualified Company Secretary to manage corporate secretarial compliance, board governance and transaction support across A1Apps and its group entities. This role offers an opportunity to help build a strong governance foundation for a fast-growing business while supporting fundraising, acquisitions and the company's journey towards IPO readiness.
Key Responsibilities
1. Corporate Secretarial & Compliance
- Own and maintain the statutory compliance calendar for the company and its subsidiaries, ensuring all required filings and obligations are completed on time.
- Prepare and file forms and returns with the Ministry of Corporate Affairs (MCA) under the Companies Act, 2013.
- Maintain statutory registers, minute books, share certificates and directors' disclosures, ensuring records remain accurate and up to date.
2. Board & Shareholder Governance
- Coordinate Board Meetings, Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including notices, agendas, board packs, resolutions and minutes.
- Track investor consents and reserved matters under shareholder agreements, ensuring timely approvals and governance processes.
3. Fundraising & Transactions
- Lead secretarial activities related to fundraising rounds, including authorised capital increases, private placements and share allotments.
- Coordinate with registered valuers, investor counsel and due diligence teams, and maintain an organised secretarial data room.
- Review term sheets, Share Subscription Agreements (SSAs) and Shareholders' Agreements (SHAs) for company law and secretarial implications, including share-class rights, authorised capital, board composition and reserved matters.
- Maintain the capitalisation table (Cap Table) and coordinate dematerialisation, ISIN setup and share transfers.
- Support the setup and administration of the ESOP pool, including grants and required approvals.
- Support legal counsel on secretarial aspects of acquisition documentation and related transactions.
4. IPO Readiness
- Help strengthen the corporate governance framework, including independent director readiness, board committees, corporate policies and secretarial audit preparation.
- Track the regulatory roadmap towards a potential listing in coordination with external advisors.
Required Qualifications & Skills
- Must be a qualified Company Secretary (CS).
- 2–5 years of post-qualification experience in a startup, growth-stage company or Company Secretary practice.
- Strong working knowledge of the Companies Act, 2013, with hands-on experience managing annual compliance filings.
- Strong drafting skills, particularly for resolutions, minutes, notices and board materials.
- Excellent organisational skills, attention to detail and ownership of deadlines.
- Ability to work independently and collaboratively in a fast-paced, evolving environment.
Preferred / Additional Skills
- Experience supporting equity fundraising or private placement allotments.
- Ability to read and interpret term sheets, SSAs and SHAs, including investor rights such as liquidation preference, anti-dilution, ROFR, tag-along and drag-along rights, and reserved matters.
- Exposure to LLP-to-company conversion or post-incorporation compliance.
- Working knowledge of FEMA, ODI and FDI reporting.
- Experience administering ESOPs or supporting secretarial due diligence.
Why Join A1Apps?
This is an opportunity to take meaningful ownership of corporate governance and compliance while working closely with the decisions and transactions shaping a growing company. You will help establish scalable processes and support A1Apps through important milestones, including fundraising, acquisitions and IPO readiness.
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