AP/AR Specialist (Freight Billing & Carrier Settlement)
Company Description
AiQO is a nearshore talent and operations partner that builds high-performing teams for U.S. companies. We connect businesses with exceptional Latin American talent and provide the structure, management, and operational support needed to build and scale successful nearshore teams. By aligning talent with existing processes, culture, and expectations from the outset, AiQO creates teams that integrate quickly, operate efficiently, and deliver consistent performance to support long-term business objectives.
Role Description
The AP/AR Specialist is a full-time, on-site role based in Barranquilla, Colombia. Supporting high-volume freight brokerage operations for our U.S. partner, this role owns the full load-to-cash financial cycle—managing money moving in both directions on every shipment by paying the carriers who haul freight and billing/collecting from the shippers we serve. In this role, you will protect cash flow accuracy and financial integrity by ensuring every delivered load is invoiced or factored within one business day of POD and every carrier invoice is matched to its load, rate confirmation, and proof of delivery before payment. Working closely with U.S.-based operations, sales, and accounting leadership, you will reconcile QuickBooks Online against Aljex TMS load for load, enforce payment fraud controls, and keep aging balances under control.
Key Responsibilities
- Carrier Payables (AP): Receive carrier invoices and match each one to the Aljex load, signed rate confirmation, and POD before preparing scheduled quick pay and standard-terms payment runs.
- Fraud & Compliance Controls: Verify remit-to details via onboarding profiles, detect duplicate or double-brokered loads, and route any banking change requests to U.S. leadership for callback verification.
- Customer Billing & Factoring (AR): Invoice every delivered load within one business day of POD, submit factored invoices with backup documentation, and post customer payments in QuickBooks Online the same day.
- Collections & Dispute Resolution: Work AR aging weekly starting at 15 days past due, monitor customer credit limits, and resolve billing disputes or short-pays with sales reps.
- Account Reconciliations & Reporting: Reconcile QuickBooks Online against Aljex TMS load for load, balance weekly factoring, bank deposits, and ComData accounts, and deliver weekly AR/AP executive summaries.
- Cross-Team Collaboration: Partner daily with U.S.-based logistics coordinators, Track & Trace, Carrier Sales, and Customer Sales teams to resolve rate or documentation discrepancies and support month-end close.
Qualifications
- Language Proficiency: Fluent business English (B2–C1, written and verbal) with a confident, professional phone presence for U.S. carrier and customer calls.
- Experience: 2+ years of experience in Accounts Payable, Accounts Receivable, or full-cycle bookkeeping.
- Technical Skills: Working knowledge of QuickBooks Online and Excel (lookups, pivot tables, account reconciliations).
- Core Competencies: High numerical accuracy, strong discipline to match documents before funds move, and strict discretion with banking and payment data.
- Location & Shift: Based in Barranquilla, Colombia, working fully on-site aligned with U.S. Central business hours.
Nice to Have
- Hands-on experience in freight brokerage, trucking, or logistics billing (carrier settlements, quick pay, PODs, rate confirmations).
- Experience with factoring operations, including invoice submissions, schedules of accounts, and recourse handling.
- Familiarity with Transportation Management Systems (Aljex preferred) and carrier onboarding tools such as MyCarrierPackets.
- Awareness of freight payment fraud schemes (double brokering, identity theft, bank-change scams) or experience with ComData advances.
What We Offer
- Professional Growth
- Collaborative Culture
- Competitive Compensation
- Work-Life Balance: Monday to Friday schedule with weekends off
- Job Stability
- Indefinite-term contract with full legal benefits
- Social Security Coverage
- And more...
Skills
- Billing Speed & Accuracy: 95%+ of delivered loads invoiced or submitted to factoring within 1 business day of receiving POD.
- Carrier Settlement Precision: 98%+ of carrier invoices paid accurately on agreed terms with zero duplicate or misdirected payments.
- Ledger Integrity: Zero Aljex-to-QuickBooks load variances open for more than 5 business days, with daily clearing of Undeposited Funds.
- Fraud Prevention Compliance: 100% adherence to callback verification protocols for any carrier bank-detail change requests.
- Collections & Cash Flow Control: Consistent month-over-month reduction in AR over 30 days through proactive aging follow-ups and credit limit monitoring.
Pregunta(s) de postulación:
- Tienes nivel de ingles B2/C1?
Lugar de trabajo: Empleo presencial
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