Office Administrator

POSITION: Office Administrator Affinity Architecture Inc., Winnipeg, MB Canada

AFFINITY ARCHITECTURE INC. PROFILE:

Affinity Architecture is a leader in value-driven design, with deep expertise in multi-family residential, institutional, and commercial sales/service sectors. We help clients develop high-quality affordable housing, exceptional customer experiences, and inspiring workplaces. Our portfolio includes projects ranging from $1 million to $100 million in construction value, primarily throughout Winnipeg and occasionally across Western Canada.

Founded in 2001, Affinity Architecture is a Winnipeg-based firm with approximately 20 employees. Our collaborative team includes Architects, Architectural Interns, Technologists, Contract Administrators, and Administrative Professionals who work together to successfully deliver projects for our clients. We operate from a beautiful, light-filled office located in Winnipeg's vibrant Corydon area.

POSITION SUMMARY

Affinity Architecture Inc. is seeking a dynamic, organized, and detail-oriented Office Administrator to join our growing team. As the first point of contact for clients, consultants, suppliers, and visitors, the Office Administrator plays a critical role in supporting daily operations and maintaining a welcoming, professional office environment.

Reporting directly to the Principal, the Office Administrator oversees office procedures and administrative functions, including reception, office management, project support, human resources administration, and operational coordination.

Salary Range: $45,000 - $50,000 annually, based on qualifications and experience.

Benefits

Affinity Architecture offers a comprehensive compensation package including:

· Extended health and dental benefits

· Profit-sharing program

· Group insurance coverage

· Professional development opportunities

· RRSP matching program

· Paid vacation and personal days

PRIMARY RESPONSIBILITIES:

Reception Duties - Answer phone calls, manage switchboard. - Greet visitors. - Administer mail and couriers.

Office Support - Develop and maintain office procedures to ensure efficiency of office operations, train staff in office procedures. - Research, price and purchase office supplies, administer contracts with suppliers, maintain inventory of office supplies. - Coordinate and maintain records for office equipment, parking, keys, security system, etc. - Administer office document archive and archival records. - Supervise office maintenance duties and housekeeping. - Make travel arrangements for staff. - File and retrieve documents. - Arrange for repairs and maintenance of office equipment. - Organize special events, such as staff functions.

Clerical Duties

- Provide secretarial services to staff.

- Assist staff in project duties as required (typing, development of Microsoft Office documents, photocopying, faxing, mailing, filing, coordination of meetings and conferences).

- When required, assist Contract Administrators in preparation of project documents (progress billings, change orders, etc.).

Human Resource Assistance

- Coordinate staff vacations, maintain records of staff holidays, sick and personal time off. - Assist the Principal in managing miscellaneous staff related matters, such as attendance records, absences and intra-office staff relations. - Assist Accounting with data entry and other support tasks.

KNOWLEDGE: - Office administration and procedures. - Computer literate, knowledge of Microsoft Office programs (Word, Excel, Outlook, PowerPoint). - Ability to maintain a high level of confidentiality concerning financial and employee files. - Operation of Company switchboard.

ATTRIBUTES AND ABILITIES: - Proficient in Microsoft Office applications tools, Adobe Acrobat. - Ability to work independently and manage multiple mandates and priorities simultaneously. - Positive and proactive attitude. - Excellent organizational skills and ability to prioritize. - Relationship building skills required. - Ability to communicate effectively with team members and clients. - Strong customer service abilities.

ADDITIONAL SKILLS AND ABILITY REQUIREMENTS: - Ability to learn new software (Adobe InDesign, WordPress). - Strong organizational skills.

SUBMISSION DETAILS: - Submit a cover letter and your resume by email to: Attention: Evan Hanson Email: info@affinityarch.com

Job Types: Permanent, Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Paid time off

Ability to commute/relocate:

• Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

Language:

• English (preferred)

Work Location: In person

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