Job Title: Purchase Officer
Department: Procurement
Reporting To: Purchase Manager
Location: Vaishali Nagar, Jaipur
Employment Type: Full-time
Job Purpose
The Purchase Officer is responsible for sourcing, negotiating, and procuring materials, goods, and services at the best possible prices while ensuring quality, timely delivery, and compliance with company policies.
Key Responsibilities
- Procurement & Vendor Management
- Identify, evaluate, and develop reliable vendors and suppliers
- Obtain quotations, compare prices, negotiate terms, and finalize orders
- Prepare Purchase Orders (POs) and ensure accuracy as per approval matrix
- Maintain vendor master data and rate contracts
- Order Management & Coordination
- Follow up with suppliers to ensure timely delivery of materials
- Coordinate with stores, production, finance, and logistics teams
- Ensure proper documentation including PO, GRN, invoices, and delivery challans
- Track order status and resolve supply-related issues
- Cost Control & Compliance
- Ensure procurement within approved budgets
- Monitor price trends and recommend cost-saving initiatives
- Ensure adherence to company procurement policies and SOPs
- Support audits by providing procurement records and reports
- Inventory & Reporting
- Assist in inventory planning to avoid stock-outs or overstocking
- Prepare MIS reports on purchase activities, vendor performance, and savings
- Reconcile vendor bills with finance for timely payments
Skills & Competencies
Technical Skills
Knowledge of procurement processes and supply chain practices
Vendor negotiation and cost analysis skills
Understanding of inventory control and documentation
Working knowledge of ERP/HRMS systems (SAP, KEKA, etc.)
Behavioral Competencies
Strong communication and negotiation skills
Attention to detail and accuracy
Problem-solving and decision-making ability
Ability to work under pressure and meet deadlines
Educational Qualification
Bachelor’s degree in Commerce / Business Administration / Supply Chain / Engineering
Professional certification in Procurement or SCM is an added advantage
Experience
2–5 years of experience in purchasing or procurement role
Experience in hospitality industry preferred
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