About the Role
We are looking for an exceptionally organized, proactive and dependable Executive Assistant to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow-ups and help the MD focus on strategic business decisions.
The ideal candidate should possess outstanding follow-up skills, excellent communication abilities and the confidence to coordinate with senior team members, customers, suppliers and international business associates.
Key Responsibilities
Executive Support
- Manage the MD's calendar, appointments and meetings.
- Prioritize and organize daily tasks and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and Minutes of Meeting (MoM).
- Draft professional emails, letters and presentations.
Coordination & Follow-up
- Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD.
- Maintain a comprehensive task tracker and ensure timely completion of assigned tasks.
- Coordinate with customers, suppliers and logistics partners.
- Ensure commitments made during meetings are completed within agreed timelines.
Communication
- Handle professional correspondence with domestic and international customers.
- Screen calls and emails.
- Prepare reports, presentations and business documents.
- Maintain confidentiality of sensitive business information.
Research & Business Support
- Conduct online research for products, suppliers, competitors and market trends.
- Assist in preparing quotations, presentations and reports.
- Support exhibition planning, customer visits and business meetings.
Administrative Support
- Organize documents and maintain records.
- Coordinate internal meetings.
- Assist in event planning and travel arrangements.
- Handle miscellaneous administrative responsibilities assigned by the MD.
Skills Required
We are looking for someone who has:
✔ Excellent follow-up skills (most important)
✔ Strong organizational abilities
✔ Outstanding communication skills (spoken and written English)
✔ Excellent command of MS Excel, Word and PowerPoint
✔ Ability to handle multiple tasks simultaneously
✔ Good internet research skills
✔ Professional email drafting skills
✔ Ability to coordinate with multiple departments
✔ High integrity and confidentiality
✔ Positive attitude and willingness to learn
Preferred Qualifications
- Graduate in any discipline
- 3–6 years of experience as an Executive Assistant, Executive Secretary, Office Coordinator or Administrative Executive
- Experience supporting senior management or business owners will be preferred.
We Are Looking For Someone Who
- Never lets a task slip through the cracks.
- Is highly dependable and trustworthy.
- Enjoys planning, organizing and coordinating.
- Can work independently with minimal supervision.
- Takes ownership instead of waiting for instructions.
- Is comfortable working in a fast-growing manufacturing environment.
- Is willing to occasionally handle personal coordination tasks for the Managing Director.
Technical Skills
- MS Excel
- MS Word
- PowerPoint
- Google Workspace
- Internet Research
- AI tools such as ChatGPT (preferred)
- Calendar Management
- Email Management
What Success Looks Like
Within the first 90 days, you should be able to:
- Independently manage the MD's calendar.
- Maintain a structured follow-up system across departments.
- Coordinate meetings and prepare action trackers.
- Draft professional business communication.
- Ensure timely completion of critical business tasks.
Why Join Us?
- Opportunity to work directly with the Managing Director.
- Exposure to international business and exports.
- Fast learning and career growth.
- Professional and dynamic work environment.
- Opportunity to take ownership and make an impact.
Apply If You Are...
A highly organized individual who enjoys coordinating people, solving problems, ensuring work gets completed on time, and wants to build a long-term career as a trusted Executive Assistant to a business leader.
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
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