Executive Assistant to Managing Director
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**About the Role**
We are looking for an exceptionally organized, proactive and dependable **Executive Assistant** to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow\-ups and help the MD focus on strategic business decisions.
The ideal candidate should possess outstanding follow\-up skills, excellent communication abilities and the confidence to coordinate with senior team members, customers, suppliers and international business associates.
**Key Responsibilities**
**Executive Support**
* Manage the MD's calendar, appointments and meetings. * Prioritize and organize daily tasks and schedules. * Coordinate domestic and international travel arrangements. * Prepare meeting agendas and Minutes of Meeting (MoM). * Draft professional emails, letters and presentations.
**Coordination \& Follow\-up**
* Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD. * Maintain a comprehensive task tracker and ensure timely completion of assigned tasks. * Coordinate with customers, suppliers and logistics partners. * Ensure commitments made during meetings are completed within agreed timelines.
**Communication**
* Handle professional correspondence with domestic and international customers. * Screen calls and emails. * Prepare reports, presentations and business documents. * Maintain confidentiality of sensitive business information.
**Research \& Business Support**
* Conduct online research for products, suppliers, competitors and market trends. * Assist in preparing quotations, presentations and reports. * Support exhibition planning, customer visits and business meetings.
**Administrative Support**
* Organize documents and maintain records. * Coordinate internal meetings. * Assist in event planning and travel arrangements. * Handle miscellaneous administrative responsibilities assigned by the MD.
**Skills Required**
We are looking for someone who has:
✔ Excellent follow\-up skills (most important)
✔ Strong organizational abilities
✔ Outstanding communication skills (spoken and written English)
✔ Excellent command of MS Excel, Word and PowerPoint
✔ Ability to handle multiple tasks simultaneously
✔ Good internet research skills
✔ Professional email drafting skills
✔ Ability to coordinate with multiple departments
✔ High integrity and confidentiality
✔ Positive attitude and willingness to learn
**Preferred Qualifications**
* Graduate in any discipline * 3–6 years of experience as an Executive Assistant, Executive Secretary, Office Coordinator or Administrative Executive * Experience supporting senior management or business owners will be preferred.
**We Are Looking For Someone Who**
* Never lets a task slip through the cracks. * Is highly dependable and trustworthy. * Enjoys planning, organizing and coordinating. * Can work independently with minimal supervision. * Takes ownership instead of waiting for instructions. * Is comfortable working in a fast\-growing manufacturing environment. * Is willing to occasionally handle personal coordination tasks for the Managing Director.
**Technical Skills**
* MS Excel * MS Word * PowerPoint * Google Workspace * Internet Research * AI tools such as ChatGPT (preferred) * Calendar Management * Email Management
**What Success Looks Like**
Within the first 90 days, you should be able to:
* Independently manage the MD's calendar. * Maintain a structured follow\-up system across departments. * Coordinate meetings and prepare action trackers. * Draft professional business communication. * Ensure timely completion of critical business tasks.
**Why Join Us?**
* Opportunity to work directly with the Managing Director. * Exposure to international business and exports. * Fast learning and career growth. * Professional and dynamic work environment. * Opportunity to take ownership and make an impact.
**Apply If You Are...**
A highly organized individual who enjoys coordinating people, solving problems, ensuring work gets completed on time, and wants to build a long\-term career as a trusted Executive Assistant to a business leader.
Pay: ₹15,000\.00 \- ₹25,000\.00 per month
Work Location: In person
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