DEPARTMENT
City Attorney's Office
SALARY
$18.60 - $23.25
JOB SUMMARY
Under general supervision, provides administrative and operational support for the department by performing a variety of clerical, coordination, and customer service duties.
ESSENTIAL JOB FUNCTIONS
- Composes, generates, and types certified and regular mail, emails, bankruptcy claim forms, liens, releases, and routine correspondence using proper spelling, punctuation, sentence structure, and grammar.
- Processes cash received in the department according to City and department policies, including accurately preparing deposit memos.
- Accurately enters invoices, checks, and lien data into excel and/or case management system.
- Takes calls from title companies and other individuals needing labor lien payoffs and accurately calculates and provides payoff amounts.
- Answers routine inquiries through oral and/or written means utilizing knowledge of assigned function or routing inquiry to correct person or department.
- Answers and directs calls using multi-line telephone, takes clear messages, receives, and directs visitors, schedules appointments, and makes reservations using some independent judgement.
- Operates standard office equipment such as computer, calculator, fax, copier, scanner, etc.
- Assists citizens with completing municipal court complaint affidavits, including inquiring with the court or within the court software for information.
OTHER JOB FUNCTIONS
- Updates various law library books.
- On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.
MINIMUM QUALIFICATIONS
Knowledge, Skills and Abilities Required
- Knowledge of office administrative practices and procedures.
- Knowledge of word processing software including Microsoft Office programs (Word, Outlook, Excel, and PowerPoint).
- Skill in proofreading materials to ensure a high degree of accuracy.
- Skill in typing efficiently.
- Skill in composing and editing correspondence.
- Skill in communicating effectively by oral and written means.
- Skill in communicating in a calm, professional manner in an adverse environment.
- Skill in alpha and numeric filing.
- Skill in making mathematical calculations.
- Ability to operate office equipment, including but not limited to a computer, fax, copier, scanner, multi-line telephone, calculator.
- Ability to maintain electronic and manual file system.
- Ability to establish and maintain courteous, effective working relationships.
- Ability to multitask in a fast-paced environment.
Qualifying Education and Experience
- Two (2) years of college.
- One (1) year experience as an administrative assistant.
- Or any equivalent combination of education and/or experience.
- Must obtain and maintain a valid Notary Public commission within six (6) months of hire.
Employment Screenings Required
- Criminal Background Check
City of Arlington is an Equal Opportunity Employer.
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