Facility Administration & Operations Manager

ABOUT ASTROBASE SPACE TECHNOLOGIES

Astrobase is a pioneering spacetech startup founded by prominent Senior ISRO scientists and IIT Bombay alumni with over 20 years of experience in designing, manufacturing, testing and flying advanced Cryogenic Launch Vehicles. Driven by a vision to make India a Space tech powerhouse, we are developing innovative launch vehicles that will transform space exploration. At Astrobase, you’ll be part of a team creating history in the Indian space industry. Our goal is to become the first private space company from India to land on the moon economically.

Role purpose

Astrobase Space Technologies Pvt. Ltd. is seeking an experienced and highly competent Facility Administration & Operations Manager to oversee end-to-end administration, infrastructure maintenance, vendor management, logistics, security operations, and budgetary control of its Rocket Engine Testing Facility at Thimmasamudram, Andhra Pradesh.

The role requires a hands-on professional capable of independently managing a remote industrial facility, ensuring uninterrupted support functions for critical aerospace testing operations while maintaining compliance, safety, cost efficiency, and operational excellence.

Key responsibilities

1. Facility Administration & Infrastructure Management

• Lead overall administration and maintenance of the facility, ensuring smooth day-to-day operations.

• Develop and implement preventive maintenance plans for civil, electrical, mechanical, utility, and support infrastructure.

• Coordinate with internal stakeholders and contractors for facility upkeep and expansion activities.

• Maintain asset registers, infrastructure records, service contracts, and statutory documentation.

2. Security Management

• Manage deployed security manpower, supervisors, and security agencies.

• Ensure effective control of entry/exit systems, visitor management, vehicle access, and asset protection.

• Monitor CCTV, access control systems, perimeter security, and emergency response preparedness.

• Conduct periodic security audits and ensure compliance with organizational security protocols.

3. Transportation & Fleet Operations

• Manage company vehicles, driver deployment, and transportation schedules.

• Control diesel consumption through tracking systems and reconciliation processes.

• Coordinate employee transportation for shift operations and site travel requirements.

• Monitor vehicle maintenance, statutory renewals, insurance, and operational readiness.

4. Gardening & Landscape Management

• Supervise maintenance of trees, lawns, green belts, and landscaped areas.

• Plan irrigation schedules, pest management programs, and pesticide applications.

• Coordinate with contractors and horticulture teams for environmental upkeep.

• Ensure cleanliness and aesthetic maintenance of the entire campus.

5. Housekeeping Management

• Manage housekeeping personnel and service providers.

• Ensure cleanliness of office cabins, workspaces, training rooms, washrooms, guest facilities, and common areas.

• Establish and monitor cleaning schedules, quality standards, and hygiene practices.

• Conduct routine audits to maintain facility-wide housekeeping standards.

6. Kitchen & Dining Facility Management

• Supervise kitchen operations, dining services, and food service contractors.

• Monitor menu implementation, food quality, hygiene standards, and inventory control.

• Manage provisions, consumables, kitchen utilities, and stock replenishment.

• Ensure compliance with food safety and sanitation requirements.

7. Stores & Inventory Management

• Manage stores operations, material receipt, storage, stock control, and issue processes.

• Maintain inventories of electrical, mechanical, civil, housekeeping, kitchen, and administrative consumables.

• Conduct periodic stock verification and reconciliation.

• Establish inventory controls to prevent shortages, wastage, and unauthorized usage.

8. Procurement & Local Purchases

• Handle local procurement activities for civil, electrical, mechanical, utility, and consumable requirements.

• Identify and develop local vendor networks.

• Obtain quotations, negotiate pricing, prepare comparative statements, and ensure cost-effective procurement.

• Maintain procurement documentation and vendor performance records.

9. Local Recruitment & Workforce Management

• Manage recruitment and deployment of local manpower including:

• Helpers

• Security personnel

• Housekeeping staff

• Gardeners

• Cooks

• Drivers

• Maintain attendance, shift allocation, performance monitoring, and discipline management.

• Develop a productive and accountable support workforce.

10. Government & Community Liaison

• Liaise with local authorities, village administration, utility providers, landowners, and community stakeholders.

• Support land acquisition, facility expansion, and infrastructure development initiatives.

• Coordinate approvals and local-level administrative requirements when needed.

• Build and maintain positive relationships with surrounding communities.

11. Budget Planning & Cost Control

• Prepare annual and monthly operational budgets.

• Monitor facility expenditures and implement effective cost-control measures.

• Track OPEX related to maintenance, transportation, security, stores, housekeeping, utilities, and manpower.

• Generate periodic MIS reports and financial analyses for management review.

12. Team Leadership

• Lead facility supervisors, contractors, support staff, and outsourced service providers.

• Drive productivity through effective planning, delegation, monitoring, and performance management.

• Establish measurable KPIs for support services and facility operations.

• Foster a culture of accountability, safety, efficiency, and continuous improvement.

Required Skills & Competencies

Technical Skills

• Strong knowledge of industrial facility administration and operations management.

• Experience in security systems, CCTV surveillance, access control, and security manpower management.

• Working knowledge of civil, electrical, and mechanical maintenance activities.

• Expertise in inventory control, procurement, fleet management, and vendor management.

• Budgeting, financial control, and expense monitoring capabilities.

• Proficiency in Microsoft Excel including:

• Advanced formulas

• Pivot Tables

• Data analysis

• MIS reporting

• Dashboard preparation

• Familiarity with AI-powered productivity tools such as:

• Microsoft Copilot

• ChatGPT

• AI-based reporting and data analysis tools

Behavioural Competencies

• Excellent leadership and people-management skills.

• Strong problem-solving and decision-making ability.

• High ownership and accountability.

• Ability to work independently at a remote industrial location.

• Strong negotiation and stakeholder management skills.

• Excellent communication skills in English and Telugu.

Preferred Experience

• Experience in industrial plants, manufacturing facilities, aerospace facilities, defence establishments, testing centers, research facilities, EPC projects, or large infrastructure sites.

• Exposure to remote-site administration and residential facility management.

• Experience managing multidisciplinary support functions under a single role.

Compensation & Benefits

• Competitive compensation based on experience and qualifications.

• Bachelor accommodation can be provided at/near the facility.

• Transportation support available from Atmakur (approximately 18 km from the facility).

• Opportunity to work in India's growing private space technology sector.

Working Conditions

• Work Schedule: General Shift

• Working Days: 6 Days per Week

• Location: Thimmasamudram, Andhra Pradesh

Reporting: Facility Head / Operations Leadership Team

The selected candidate will be responsible for the overall administration, maintenance, operational support, cost control, and workforce management of the Rocket Engine Testing Facility, ensuring seamless support to critical aerospace testing operation

WHY WORK WITH US?

At Astrobase, we believe in the power of human ingenuity and collaboration to push the boundaries of space exploration. As a team member, you’ll be:

1. Creating History: Join us in developing cutting-edge launch vehicles, playing a pivotal role in transforming space access and shaping the future of space exploration.

2. Collaborating with Experts: Work alongside ISRO scientists and industry veterans with decades of experience in designing India’s iconic space missions like Chandrayaan 3

3. Growth Opportunities: As Astrobase scales, you’ll have the chance to take on leadership roles and be part of an expanding organization driving change in the Indian space sector.

4. Pioneering Space Technology: Your contributions will not only impact Astrobase but also influence the global space ecosystem. Be part of something larger than yourself.