Summary of Work Activities and Responsibilities:
The Accounting Assistant III is responsible for maintaining and organizing the inventory of the University’s fixed assets. The position will also assist during student enrollment and in reconciliation of accounts.
Main Duties and Responsibilities:
I. Asset Management Support
Maintains inventory of the University’s fixed assets
Prepares and affixes barcodes to fixed assets, in coordination with the outsourced service provider
Coordinates with various Ateneo units for updating of inventory list
Coordinates with government units and international funding agencies on tagging of assets acquired by the University from externally funded projects
Encodes newly acquired fixtures and equipment into the Microsoft Great Plains module
Updates the Ateneo Movable Assets Management System to reflect the assignees and movements of assets (e.g., acquisition, transfer, sale, donation, etc.)
Generates list of fixed assets and equipment for reports
Prepares memos containing list of acquisitions for insurance coverage purposes
Recommends retirement of assets across the University, in accordance with established University policies
Prepares monthly depreciation reports of the University’s Buildings and Land Improvement, for review of Accounting Supervisor and approval of the Head
II. Section Support
Collates various data and reports to assist in month end close activities including reconciliation of accounts to properly support various accounting report requirements
Liaises in and out of the University to transact accounting documents
III. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative
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