Summary of Work Activities and Responsibilities:
The Admission Officer provides communications, marketing, and applicant support services for the Junior High School (JHS) Office of Admission and Scholarships (OAS). The position also manages the online admission application portal and assists the OAS Coordinator in implementing admissions-related activities, including data summaries, entrance exams, and office communications.
Main Duties and Responsibilities:
I. Application and Admissions Support
- Responds to inquiries from potential applicants, parents, schools, and teacher-recommenders through email or other communication channel
- Oversees the maintenance and updating of the JHS online admission application portal
- Troubleshoots issues related to the online admission application portal, supporting users through every stage of the application process
- Coordinates with the Digital Information and Technology Services (DITS) in fixing issues/repairs and other technical requests being requested by developers
- Communicates enrollment eligibility to accepted applicants, provides step-by-step enrollment guidelines, and follows up to confirm their intent to enroll
- Drafts and sends decision letters and responses to appeals, under the guidance of the OAS Coordinator
- Monitors the completeness and progress of all submitted applications across the various stages of the admissions process, ensuring that requirements are met and timelines are followed
- Reviews submitted application accounts for accuracy and readiness for submission
- Checks and records payment status to confirm eligibility for application review
- Mobilizes and coordinates with staff or faculty volunteers for the review and evaluation of applications
- Prepares applicant data summaries and recommendation records to support the admissions decision-making process
- Assists in the preparation and the actual conduct of the entrance exams
- Prepares exam materials, room assignments and proctoring schedules
II. Marketing and Promotion
- Contributes to the development and execution of the JHS annual marketing plan for admissions
- Prepares draft proposals, marketing activity calendars and initial content ideas for review by the OAS Coordinator
- Develops and releases official announcements and updates on JHS admissions, including application timelines and requirements
- Drafts and updates promotional materials (e.g., brochures, website content) to communicate JHS offerings and identity to prospective applicants in coordination with the University Marketing and Communications Office (UMCO)
- Sends targeted communications to prospective applicants based on school partnerships, demographics, or identified recruitment priorities
- Conducts recruitment talks and presentations when requested
III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative
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