I. Administrative and Secretarial Support
- Attends to office communications (incoming and outgoing) letters, memos, mails, emails
- Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned
- Oversees and manages the calendar, meeting, and appointment schedules of the GLCs
- Monitors and processes expenses, reimbursements, liquidation, and other accounting-related records of the GLCs
- Monitors the upkeep and coordinates job order requests for repair and maintenance of furniture and fixtures for assigned halls, lounges, classrooms, etc.
II. Logistics and Resources Management Support
- Checks and monitors office equipment and technology-related resources to ensure good condition and function
- Handles logistical preparations (i.e., preparation of materials, reservation of venues and ordering food) for meetings, events, and activities:
- Grade 1 – Bigay Puso, Field Trips, Sportsfest, Elocution, Parents Orientation
- Grade 2 – Parents Orientations, First Holy Communion, Field Trips, Sportsfest
- Grade 3 – Field Trips, Bigay Puso, Kab Scouting Events
- Assists in decorating and updating the Grade level bulletin boards
- Monitors the inventory of office/school supplies and resources regularly to ensure that these are replenished, properly stored, and in good working condition
- Orders needed office supplies and processes required electronic purchase requisitions
III. Records and Document Management Support
- Receives, files, maintains, and updates Office records, mails, and other communication materials
- Prepares, reproduces, and/or collates relevant documents and materials for the Grade Level Coordinator and teachers
- Compiles and records punctuality and admit to class reports for distribution to and monitoring of class advisers
- Assists in the preparation and distribution of learning packets at the beginning of each quarter
IV. Additional Support
- Performs prefecting duties for the dismissal of Grades 1, 2, and 3 students
- Performs prefecting duties to Grade 1 PM boys at their holding area
- Assists during enrollment at Registrar’s Office
- Assists in distribution of report card during 4th quarter
V. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives
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