Summary of Work Activities and Responsibilities:
The Scholarship Officer handles the effective implementation of the Ateneo Junior High School Scholarship Program, managing all aspects ranging from promotion of the scholarship program, scholarship application processing and screening to scholar selection, ongoing program and scholar care support, and information and data management.
Main Duties and Responsibilities:
I. Scholar Care and Program
- Coordinates and hosts orientation sessions or open houses for newly accepted AJHS scholarship students, providing them with essential information and resources to support their successful integration and transition
- Conducts individual consultations with scholars to check up on their academic performance, preparation for college life, and other matters
- Oversees the resolution of scholar concerns by regularly checking in with the scholars and coordinating with the appropriate support offices to address any issues
- Supports Grade 10 scholars by helping them access JHS review materials and programs, and provides guidance with their JHS application processes
- Facilitates the organization of a spiritual development program for scholars
- Attends to the needs of scholars by processing various benefits and services, such as dorm scholarships, food and transportation allowances, uniform, allowances, books and other equipment/s such as learning devices.
- Collaborates with the scholars’ organization, in planning activities for the benefit of scholars.
II. Financial Aid Application and Scholar Selection
- Financial Aid Application
- Attends to scholarship-related inquiries and requests from applicants, parents, and others from various communication channels
- Prepares informational materials about the AJHS Scholarship Program and its application process and sends them to targeted applicants from public schools in collaboration with ACED, Tulong-Dunong and other networks
- Conducts interviews with financial aid applicants
- Scholar Selection
- Develops and maintains a comprehensive database of all selected scholars and distributes updated lists to class moderators, guidance counselors, and relevant offices to support effective monitoring and oversight of the scholars’ progress
- Ensures strict adherence to all scholarship requirements outlined in the contract, promoting compliance and a thorough understanding of the scholarship program
III. Scholarship Benefactors Relationship
- Supports the Coordinator in fostering relationships between scholars and benefactors by arranging and facilitating meetings between them
- Accompanies scholars during meetings or interactions with benefactors to facilitate smooth and supportive connections
- Aids the Coordinator in collecting thank you letters and performance data from scholars, which are essential for preparing reports to be shared with benefactors
IV. Scholarship Alumni Organization and Monitoring
- Collects and maintains post-graduation data on the scholars to track their progress and involvement as alumni
- Facilitates the organization of scholar alumni, engaging them in activities that support and mentor future JHS scholars
V. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative
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