Administrative Assistant, Houston, TX

AtwellOn-siteIndividual contributorvia greenhouse

administrativeschedulingcommunication

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About the role

<div class="content-intro">Who We Are Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing! Atwell, LLC is a proud recipient of the following 2025 awards: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized as the 2025 ENR Design Firm of the year for the Southeastern US </li> </ul></div>Job Description Atwell is seeking a detail-oriented Administrative Assistant to support our Oil & Gas Engineering team. While this position will provide some general administrative support to our Houston office, the primary focus will be assisting the team with the preparation, formatting, and coordination of client proposals and other professional documents. This role is ideal for someone who is highly organized, comfortable working in Microsoft Office, and skilled at turning technical content into polished, professional materials. The Administrative Assistant will support team members located across multiple offices and collaborate with Atwell’s Marketing team to access approved templates, proposal materials, and shared resources. This is a hybrid opportunity based in Houston. Employees are encouraged to work from the office approximately two days per week, preferably Monday through Wednesday when more of the local team is onsite. <h3>What You’ll Do</h3> <ul data-spread="false"> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Support the Oil & Gas Engineering team with the preparation, formatting, and production of client proposals.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Organize technical content, scopes, fee information, resumes, project descriptions, and other materials within established templates.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Format documents in Microsoft Word and PowerPoint to create accurate, consistent, and professional client deliverables.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Review documents for formatting consistency, completeness, grammar, and overall presentation quality.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Coordinate with directors, senior leaders, project teams, and other contributors to gather required proposal information.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Help manage proposal schedules, deadlines, document versions, and outstanding materials.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Partner with Atwell’s Marketing team to locate and use approved templates, standard content, project information, and proposal resources.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Maintain organized proposal files, templates, and supporting documentation.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Assist with presentations, reports, spreadsheets, and other client-facing or internal documents.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Provide limited administrative support for the Houston office, including ordering office supplies, snacks, beverages, and other materials.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Assist with meetings, special projects, and other team needs as assigned.</li> </ul> <h3>What You’ll Bring</h3> <ul data-spread="false"> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">High school diploma or equivalent required; an associate degree or additional education in business, administration, communications, or a related field is preferred.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">One to three years of administrative, proposal support, project coordination, document production, or related experience.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Proficiency with Microsoft Office, particularly Word, Excel, PowerPoint, Outlook, and Teams.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong document-formatting skills and an eye for layout, consistency, and professional presentation.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Excellent organizational skills with the ability to manage multiple requests and deadlines.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Strong written and verbal communication skills.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">High attention to detail and a commitment to producing accurate work.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ability to work independently while coordinating with employees across different teams and locations.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">A dependable, flexible, and collaborative approach.</li> </ul> <h3>Preferred Qualifications</h3> <ul data-spread="false"> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Experience supporting proposals, qualifications packages, scopes of work, fee proposals, or other client-facing documents.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Experience within engineering, architecture, construction, energy, oil and gas, professional services, or another technical environment.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Familiarity with SharePoint, Adobe Acrobat, or document-management systems.</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Experience working with established templates, brand standards, or shared content libraries.</li> </ul> Disclaimer  While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you. Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team. #LI-CF1<div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range </div><div class="pay-range">$24—$26 USD</div></div></div><div class="content-conclusion">Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs. Work/Life: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Generous Paid Time Off</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Paid Parental Leave</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Flexible work schedules are available for some positions</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Tenure Awards — Travel Vouchers to see the world based on your travel preferences</li> </ul> Compensation: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Competitive Compensation packages </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Annual bonuses, spot bonuses and peer recognition awards</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">401K match - 1:1 up to 4% of compensation </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Tuition Assistance</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Student Loan Repayment </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Paid Licensing / Certification Fees and Renewals</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Financial Rewards for Obtaining Licensure</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Employee Referrals </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Dependent Care Match</li> </ul> ‘Atwell’ness: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Medical (BC/BS), Dental (Delta), and Vision (VSP)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Family Planning & IVF Benefits</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Pet Insurance</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Health Savings Account & Flex Spending Account options</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Employer paid LTD, STD, and life insurance</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Metlife Supplemental Benefits covering accident, hospitalization, and critical illness</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services</li> </ul></div>

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