Land Solutions, Administrative Assistant (Payment Services Team)

AtwellIndividual contributorvia greenhouse

administrativepayment services

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About the role

<div class="content-intro">Who We Are Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing! Atwell, LLC is a proud recipient of the following 2025 awards: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Recognized as the 2025 ENR Design Firm of the year for the Southeastern US </li> </ul></div>Job Description Atwell is growing, and we're seeking an Administrative Assistant to join our Land Solutions, Payment Services Team in Southfield, MI. This full-time, on-site role will primarily manage our client's landowner hotline — serving as the first point of contact for landowner calls and ensuring inquiries are handled promptly and professionally. Beyond the hotline, this person will also support the team with documentation and project organization. After 3–6 months, you may have the option to work from home one day per week (subject to approval). We're looking for someone with a strong phone presence, the right attitude, excellent communication skills, and the ability to work independently and as part of a team Responsibilities <ul> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Hotline Management (Primary Focus): Serve as the main point of contact for our client's landowner hotline — answering calls, addressing inquiries, and ensuring landowners receive timely, accurate, and professional responses.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Landowner Support: Communicate with landowners, gather information, and route inquiries to Subject Matter Experts. Collaborate with Financial Services Specialists to maintain strong relationships.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Document Accuracy: Conduct quality reviews, request supporting materials, and carefully review deeds, titles, and appraisals. Record memorandums with counties when needed.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Project Organization: Collect, organize, and maintain project files in line with Atwell standards.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Team Collaboration: Work closely with the Senior Financial Services Specialist and Project Manager to ensure tasks and deadlines are met.</li> </ul> Qualifications <ul> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Experience handling high call volumes or working in a customer service/hotline environment (strongly preferred).</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">1+ year of administrative experience (preferred).</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Proficiency in Microsoft Office Suite, especially Excel.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Excellent organizational skills and attention to detail.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Strong written and verbal communication — comfortable and confident speaking with people over the phone.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2" style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Ability to maintain confidentiality.</li> </ul> Disclaimer  While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you. Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team. #LI-CF1<div class="content-conclusion">Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs. Work/Life: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Generous Paid Time Off</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Paid Parental Leave</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Flexible work schedules are available for some positions</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Tenure Awards — Travel Vouchers to see the world based on your travel preferences</li> </ul> Compensation: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Competitive Compensation packages </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Annual bonuses, spot bonuses and peer recognition awards</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">401K match - 1:1 up to 4% of compensation </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Tuition Assistance</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Student Loan Repayment </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Paid Licensing / Certification Fees and Renewals</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Financial Rewards for Obtaining Licensure</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Employee Referrals </li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Dependent Care Match</li> </ul> ‘Atwell’ness: <ul> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Medical (BC/BS), Dental (Delta), and Vision (VSP)</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Family Planning & IVF Benefits</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Pet Insurance</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Health Savings Account & Flex Spending Account options</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Employer paid LTD, STD, and life insurance</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Metlife Supplemental Benefits covering accident, hospitalization, and critical illness</li> <li style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services</li> </ul></div>

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