Responsibilities:
1. Office Administration
· Manage day-to-day project office administration and provide support for office coordination, including scanning of Delivery Orders (DO)(Subcon’s Claim, issuance of Material Request Forms (MRF), filing, meetings, office supplies, and other general administrative requirements.
· Maintain proper administrative records and filing systems.
· Provide administrative support to the Project Manager and project team, and perform other related duties as assigned by the Project Manager or relevant management.
· Compile and maintain Minutes of Meeting for internal staff meetings and related records, where required.
2. Document Control
· Manage the receipt, registration, distribution, tracking, and filing of project documents, drawings, transmittals, correspondence, and other project records.
· Maintain document registers, revision records, and proper control of hardcopy and electronic documents.
· Maintain project documents and records in the designated EDMS and ensure timely uploading, updating, distribution, and follow-up with relevant parties.
· Ensure documents are properly identified, controlled, filed, and readily retrievable when required.
· Monitor document submission status and follow up on outstanding or overdue submissions.
· Coordinate the compilation of project progress reports by collecting relevant updates and supporting documents from the project team, and ensure timely submission to the relevant parties.
3. ISO, Audit & Records
· Maintain project records in accordance with company procedures and applicable ISO management system requirements.
· Assist in preparing, retrieving, and compiling documents and records required for internal and external audits, inspections, and management reviews.
· Ensure records are properly maintained to support document traceability, compliance, and audit requirements.
4. Safety & ESH Documentation
· Assist the project team in maintaining required safety and ESH documentation and records for inspections, audits, reporting, and other project requirements.
· Ensure relevant safety and ESH records are properly filed and readily retrievable when required.
5. General Project Support
· Coordinate with project personnel, consultants, subcontractors, and other relevant parties on administrative and document control matters.
· Provide administrative and document control support to facilitate smooth project operations.
· Perform other duties as assigned by the Project Manager or Management.
Requirement: -
· Experience in Administration / Document Control, preferably in the construction or project environment.
· Good knowledge of Microsoft Office.
· Familiar with EDMS / electronic filing systems.
· Good organisational and document management skills.
· Strong attention to detail and accuracy.
· Good communication, coordination, and follow-up skills.
· Able to work independently and manage multiple tasks effectively.
· Basic knowledge of ISO, audit requirements, and project documentation is an advantage.
Job Type: Full-time
Pay: RM2,000.00 - RM2,800.00 per month
Work Location: In person
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