Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.
The Project Coordinator is responsible for overseeing and coordinating home improvement and countertop projects for Fortress Home Improvement from initiation to completion. This role spans field and project coordination, vendor and procurement support, systems and administrative upkeep across JobTread and ClickUp, financial processing support, client and vendor communications, and permitting, ensuring projects are delivered on time, within scope, and with high client satisfaction. Growth and acquisitions support, such as property research for new acquisitions, is a lower-priority function to be taken on once the core workload is stable.
KEY RESPONSIBILITIES
Field & Project Coordination
- Punch list creation & quality reporting.
- Scope of work development.
- Project tracking across JobTread and ClickUp.
- Change order & client sign-off tracking.
Vendor & Procurement
- Vendor sourcing, bid scheduling, and new vendor development.
- Material ordering & fulfillment tracking.
- Vendor/subcontractor database and insurance/license tracking.
Systems & Admin
- JobTread build-out and ongoing upkeep.
- ClickUp administration.
- SOP documentation for subcontractors.
- Calendar management.
- Shared project document repository.
Financial
- Invoicing.
- AR/billing follow-up on flagged or unbilled jobs.
- Job costing data entry.
- Estimating support (data entry into existing tools/templates).
Communications
- Email inbox management & triage, including permit-urgent flagging.
- Vendor/engineer follow-ups on development projects.
- Client communication & intake.
- Weekly project status summaries for management.
Permitting
- Permit applications, paperwork, payment, and inspection scheduling/attendance.
- Growth/Acquisitions (lower priority, only once core load is stable)
- Property research for physical due diligence on new acquisitions, scoped as data-gathering/document pulls, not the go/no-go judgment call.
General Project Oversight
- Coordinate day-to-day project activities, ensuring tasks are completed according to schedule and specifications.
- Act as the primary point of contact between clients, contractors, suppliers, and internal teams.
- Review project details, drawings, and requirements to ensure accuracy before fabrication and installation.
- Assist in scheduling site visits, measurements, fabrication, and installation activities.
- Monitor project progress and prepare regular status reports for management and clients.
- Track material availability, deliveries, and subcontractor schedules.
- Address project-related issues, RFIs, and changes in scope in a timely manner.
- Ensure project documentation, contracts, and records are properly maintained and updated.
- Collaborate with the accounting/finance team for billing, invoicing, and project-related expenses.
- Support post-installation reviews and assist in resolving client concerns.
Training & Probationary Period
- The training period is part of the 6-month probationary employment period.
- Training is fully paid based on the offered salary.
- Employees will follow the regular work schedule of 8 hours per day, plus a 1-hour lunch break.
Benefits:
- Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.
- Full government-mandated benefits: SSS, PhilHealth, and Pag-IBIG
- Additional Pay: Night differential pay and holiday compensation
- 13th-month pay bonus
- Free HMO coverage with 1 free dependent upon regularisation
- Paid leave entitlements upon regularization
- Accident insurance for added peace of mind
- Quarterly Perfect Attendance Incentives
- Company-Sponsored Events – Team building, employee engagement programmes, and more
Pay: Php35,000.00 - Php40,000.00 per month
Ability to commute/relocate:
- San Pedro: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you able to start immediately?
Experience:
- Project Coordinator in Construction: 2 years (Required)
- Procurement & Billing: 2 years (Required)
Work Location: In person
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