Project Manager, SWO

PROJECT MANAGER

SOUTHWESTERN ONTARIO

JOB TITLE

Project Manager

JOB CATEGORY

Management

DIVISION

Multi-Family

POSITION TYPE

Full-time, permanent

LOCATION

Southwestern Ontario, based in the Kitchener-Waterloo region

REPORTS TO

Regional Manager, SW Ontario

SALARY

TBD

DATE UPDATED

August 2026

Job Description

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Purpose of Role

The Project Manager leads the successful execution of multi-family projects in Southwestern Ontario from late-stage pre-construction and permitting through construction, turnover, and post-occupancy transition. This is a senior project leadership role requiring strong construction discipline, commercial awareness, regional relationship-building, and the ability to operate with a high degree of independence while reporting to the Regional Manager, SW Ontario.

Projects may include townhomes, stacked townhomes, mid-rise wood-frame, concrete, or hybrid multi-family developments delivered through self-perform execution or third-party general contractors. The role manages time, cost, quality, safety, cash flow, risk, contracts, consultant coordination, municipal interfaces, and stakeholder expectations.

The Project Manager provides leadership beyond day-to-day project administration by identifying risks early, presenting clear recommendations, supporting regional process development, mentoring junior team members as required, strengthening local trade and consultant relationships, and aligning delivery with Cantiro business objectives, brand standards, and safety commitments.

Role Summary

• Lead assigned SW Ontario multi-family projects through planning, permitting, construction, turnover, and operational handoff.

• Manage delivery against approved budget, schedule, quality expectations, safety requirements, cash flow, and pro forma assumptions.

• Coordinate with the Regional Manager and development, estimating, design, sales, marketing, finance, construction, warranty, and property management teams.

• Support due diligence, municipal approvals, permitting, design coordination, budgeting, tendering, value engineering, and constructability reviews.

• Manage building permits, servicing agreements, condominium-related requirements, registration coordination, and occupancy readiness.

• Maintain working knowledge of Ontario construction requirements, municipal approvals, condominium requirements, and applicable new home warranty standards.

• Build effective relationships with municipalities, consultants, architects, engineers, trades, suppliers, utilities, general contractors, and local partners.

• Lead trade and consultant procurement, including tendering, scope review, contract negotiation, purchase orders, and subcontract execution.

• Ensure scopes of work clearly define responsibilities, exclusions, quality expectations, and interfaces.

• Administer contracts, change orders, invoices, progress claims, holdbacks, and related documentation with commercial discipline.

• Monitor schedule, budget, committed and forecast costs, cash flow, risk, safety, deficiencies, and quality outcomes.

• Provide accurate monthly and quarterly reporting, escalate risks early, and recommend corrective actions.

• Conduct regular site visits and reviews to assess progress, quality, safety, trade performance, and alignment with approved scope.

• Coordinate disciplined project close-out and turnover to property management, condominium corporations, purchasers, operators, or warranty teams.

• Mentor project coordinators, assistant project managers, and other team members as required.

• Contribute to SW Ontario regional processes, reporting discipline, trade base development, consultant standards, and delivery best practices.

• Set a visible standard for health and safety consistent with legislation and corporate requirements.

Business Practice

The Project Manager is responsible for leading project delivery from permitting through turnover while supporting the Regional Manager in establishing disciplined regional execution practices. Responsibilities include contract execution, site coordination,

consultant and trade management, safety oversight, financial controls, schedule management, risk reporting, and transition into operations.

Pre-Construction and Permitting Phase

• Due diligence and project feasibility reviews

• Constructability, design, and drawing reviews

• Consultant coordination

• Budget validation and value engineering

• Tender strategy and procurement planning

• Trade and supplier market input

• Building permit and municipal approvals coordination

• Servicing agreement and utility coordination

• Condominium documentation support, where applicable

• Rental or for-sale turnover planning, as applicable

• Project execution plan and risk register

• Baseline schedule, budget, and cash flow setup

• ERP project setup and cost code alignment

Construction Phase

• Building permit tracking

• Third-party general contractor or self-perform construction coordination, as applicable

• Project-specific insurance coordination

• Trade selection, procurement, scopes, scope gaps, and interface coordination

• Subcontract and purchase order execution

• Construction schedule creation, monitoring, and recovery planning

• Site logistics, winter heat, and fire safety plans

• Safety documentation and reporting

• Site meeting cadence and minutes

• RFI, SI, change order, and change management processes

• Drawing review and site coordination walkthroughs

• Interior design and show suite coordination, where applicable

• Quality assurance, quality control, and deficiency management

• Subcontractor performance, security tracking, and site inspections

• Financial reporting, project cash flow, cost-to-complete forecasting, and invoice administration

• Risk reporting and corrective action planning

• Monthly reporting and quarterly project updates

• Stakeholder coordination with sales, marketing, warranty, property management, and finance

Turnover and Operations Phase

• Occupancy planning and readiness

• Municipal inspection coordination

• Completion documentation, O&M manuals, warranties, as-built drawings, and close-out package

• Deficiency close-out

• Property management and warranty team handoff

• Condominium corporation or rental operations transition, as applicable

• Commercial fit-out transition and handoff, where applicable

• Lessons learned review and regional process improvement recommendations

Qualifications and Education Requirements

• Degree, diploma, or certificate in Engineering, Construction Management, Construction Technology, Architecture, Planning, Business, or an equivalent combination of education and relevant experience.

• 7+ years of progressive project management experience in multi-family residential construction, development, or construction management.

• Demonstrated experience managing larger or complex multi-family projects, preferably including townhomes, stacked townhomes, mid-rise residential, rental, condominium, or mixed-use developments.

• Experience operating in Ontario construction and approval environments is strongly preferred.

• Understanding of the Ontario Building Code, municipal permitting, condominium-related processes, and applicable new home warranty expectations.

• Experience with both self-perform construction and third-party general contractor delivery models is an asset.

• Strong understanding of budgeting, tendering, construction contracts, procurement, scheduling, cost forecasting, change management, and cash flow reporting.

• Experience coordinating consultants, municipalities, utilities, trades, suppliers, general contractors, and internal stakeholder teams.

• Proven ability to lead project teams, mentor others, manage ambiguity, and resolve issues with sound judgment.

• Experience with ERP, project management, document control, and scheduling platforms such as Homefront, BuildPro, MS Project, Procore, SharePoint, Excel, or similar systems.

• PMP, Gold Seal, P.Eng., CET, or another industry designation is considered an asset.

• Based in SW Ontario with regular travel to project sites, municipal meetings, consultant meetings, trade meetings, and regional business events.

• Valid driver’s licence and access to reliable transportation required.

Preferred Skills

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• Strong project leadership and the ability to manage multiple priorities, stakeholders, and risks.

• Clear, direct, and professional communication with effective reporting to senior leadership.

• Strong financial discipline in budget management, committed cost review, forecasting, cash flow, and variance analysis.

• Ability to identify risks early, develop options, and recommend corrective action.

• Strong contract administration across scopes of work, subcontracts, purchase orders, change orders, claims, and invoices.

• Strong understanding of construction sequencing, site logistics, quality control, commissioning, turnover, and warranty handoff.

• Ability to build productive relationships with municipalities, consultants, trades, suppliers, general contractors, and internal shared services.

• Firm but fair approach to trade and supplier management.

• Strong problem-solving and balanced decision-making under complexity, ambiguity, cost pressure, schedule pressure, or competing priorities.

• Demonstrated ability to improve systems, reporting routines, templates, processes, and accountability across a growing regional platform.

• Strong analytical thinking, attention to detail, and ability to mentor junior staff.

• Proficiency in Microsoft Office, including Word, Excel, Outlook, SharePoint, Teams, and MS Project or equivalent scheduling software.

Core Competencies

Leadership and Accountability: Takes ownership of assigned projects, sets clear expectations, follows up on commitments, and holds parties accountable professionally and constructively.

Commercial and Financial Discipline: Actively manages budget, forecast cost, committed cost, change orders, cash flow, risk, and schedule impacts.

Communication: Provides concise written and verbal updates, identifies issues early, and presents clear recommendations to internal and external stakeholders.

Problem Resolution: Evaluates options and resolves conflicts while balancing cost, schedule, quality, safety, customer experience, and business objectives.

Teamwork and Collaboration: Works effectively across departments and supports alignment among development, construction, sales, marketing, finance, warranty, and operations.

Safety and Security: Observes and reinforces safety and security procedures, reports unsafe conditions, and contributes to safe sites and offices.

Dependability: Follows through on commitments, meets deadlines, manages priorities, and ensures responsibilities are covered when absent.

Adaptability: Operates effectively as project conditions, municipal requirements, priorities, and delivery constraints change.

Language and Communication Skills: Reads and understands instructions, contracts, correspondence, meeting minutes, reports, consultant documents, construction drawings, and technical documentation; presents information effectively in individual and group settings.

Department Head / Supervisor Signature Date Signed Associate Signature

Date Signed

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