Business Operations & Executive Support Manager
Company: Cebu Grand Realty Management Services Corp.
Location: Cebu City, Philippines — fully office-based / on-site
Employment Type: Full-time
JOB DESCRIPTION
Cebu Grand Realty is looking for an organized, proactive, and dependable Business Operations & Executive Support Manager to oversee daily business operations and provide direct support to company owners.
This position combines operations management, executive assistance, sales coordination, property marketing, and project administration.
We are looking for someone who takes initiative, works independently, and ensures that tasks and responsibilities are completed efficiently. Real estate experience is an advantage but is not required.
KEY RESPONSIBILITIES
- Operations Management: Oversee daily workflows, coordinate employees and agents, monitor assignments, and ensure timely completion of tasks.
- Sales & Lead Coordination: Handle incoming inquiries, assign leads, monitor client follow-ups, and maintain accurate CRM records.
- Executive Assistance: Manage schedules, meetings, travel arrangements, confidential communications, and selected personal administrative tasks for company owners.
- Property Listings & Marketing: Coordinate property details, photos, and listing updates across websites and real estate platforms. Assist with social media content and scheduling.
- Office & Project Administration: Maintain organized company records, coordinate suppliers and service providers, and monitor ongoing projects.
- Systems & Technology: Manage digital files, spreadsheets, CRM systems, and use AI tools and automation to improve workflow efficiency.
QUALIFICATIONS
- At least 5 years of relevant experience in operations, executive assistance, administration, or a related field.
- Excellent written and verbal English communication skills.
- Strong organizational, multitasking, and problem-solving abilities.
- Able to work independently, prioritize responsibilities, and meet deadlines.
- Proficient in Microsoft Office, Google Workspace, spreadsheets, and cloud-based systems.
- Comfortable learning CRM software, AI tools, and other business technologies.
- Professional, trustworthy, discreet, and able to handle confidential information.
- Strong leadership, coordination, and follow-through skills.
- Previous experience in real estate or property management is an advantage.
IDEAL CANDIDATE
We are looking for someone who is resourceful, detail-oriented, and proactive. You should be confident coordinating with employees, clients, management, and external partners.
You must be comfortable handling multiple responsibilities, anticipating business needs, and ensuring work progresses without constant supervision.
TRAINING & CAREER OPPORTUNITY
The successful candidate will receive hands-on training and a structured handover from our outgoing senior operations team member, who has approximately 10 years of experience with the company.
An immediate or early November 2026 start is preferred to allow sufficient training and transition before the end of December.
This position offers an opportunity to grow into a long-term management role within the company.
HOW TO APPLY
Please email your updated CV/resume together with a brief introduction highlighting your relevant experience to info@cebugrandrealty.com.
Use the subject line: Business Operations & Executive Support Manager Application.
Join Cebu Grand Realty and become a key part of managing our daily operations, supporting company leadership, and helping our business grow.
Work Location: In person
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