Talent Acquisition Manager

About the role

About the Role A fast-growing European AI SaaS startup is looking for a Talent Acquisition Manager to build and own the end-to-end recruiting function from the ground up. Working closely with the Recruiting Lead and C-level, you will design the processes, activate the channels, and secure the talent needed to scale a company hiring across 45+ open roles. This is a high-autonomy, high-ownership position for someone who thrives in a fast-paced startup environment and takes pride in recruiting excellence. What You'll Do Define clear role requirements in direct alignment with each hiring manager. Fill the candidate pipeline through active sourcing and strategic channel activation. Conduct efficient pre-screening and screening calls that produce actionable, well-documented outcomes. Coordinate all steps of the hiring process to ensure smooth and timely progress. Negotiate employment contracts through to successful closure. Design and implement strategy and operational structures for scalable recruiting. Build lean, low-overhead administrative hiring workflows and processes. Develop and execute employer branding initiatives to attract top talent. Coordinate external partners such as payroll providers, notaries, and tax advisors. Support onboarding and offboarding activities as part of the full recruiting lifecycle. Establish HR foundations — processes, tools, and team events — in close collaboration with the founding team. What We're Looking For Must-haves: 5+ years of experience in Talent Acquisition building and delivering end-to-end recruiting processes. Demonstrated experience negotiating employment contracts and closing offers. Proven ability to define and implement lean, scalable recruiting processes from scratch, measured with hard metrics (e.g., time-to-fill, conversion rates, pipeline efficiency). Experience with recruitment platforms and ATS tools — setting up, configuring, and optimising them for daily use. Data-driven mindset with the ability to define, track, and report on meaningful recruiting KPIs. Proven track record of pitching roles and companies compellingly to secure top candidates. Ability to quickly filter large applicant pools for both skill and cultural fit. Experience coordinating external partners (payroll, notary, tax advisory) within recruiting workflows. Nice-to-haves: Employer branding strategy development and execution. Experience leveraging AI tools and modern workflows in recruitment. Background in a high-growth B2B SaaS or AI startup environment. Language: Professional proficiency in German is required for this role. Location & Work Arrangement This is a full-time, on-site role based in Vienna, Austria . Please note that visa sponsorship is not available for this position. Compensation & Benefits Salary range: $65,000 – $80,000 per year (USD equivalent), commensurate with experience. High-autonomy role with fast decision-making and direct C-level exposure. Opportunity to build and shape the recruiting function of a well-funded, high-growth AI SaaS company at an early and impactful stage.