About the Role
We are a fast-growing, Vienna-based AI SaaS startup building the future of customer communication. With a lean team and strong angel backing (Series A/B range), we're hiring a Talent Acquisition Manager to build and run our end-to-end recruiting function from the ground up. You'll work closely with the Recruiting Lead and C-level, owning everything from sourcing and process design to employer branding and offer negotiation — with high autonomy and real impact on how the company scales.
What You'll Do
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Partner directly with hiring managers to define clear, actionable role requirements.
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Fill candidate pipelines through active sourcing and strategic channel activation.
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Conduct efficient pre-screening and screening calls that drive measurable outcomes.
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Coordinate all stages of the hiring process to ensure smooth, timely progress.
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Negotiate employment contracts through to successful offer closure.
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Design and implement lean, scalable recruiting strategies and operational structures.
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Build low-overhead administrative hiring processes and configure recruiting tools/platforms.
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Develop and execute employer branding initiatives to attract top talent.
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Coordinate external partners (payroll providers, notaries, tax advisors) within recruiting workflows.
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Support onboarding and offboarding activities as part of the full employee lifecycle.
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Establish HR foundations — processes, tools, and team events — in close collaboration with leadership.
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Own the recruiting function end-to-end, operating with fast decision-making and full accountability.
What We're Looking For
Must-haves (dealbreakers):
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5+ years of hands-on Talent Acquisition experience building and delivering end-to-end recruiting processes.
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Proven experience negotiating employment contracts and successfully closing offers with candidates.
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Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured by hard metrics.
Required:
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Experience setting up, configuring, and optimising recruiting platforms and software for daily use.
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Data-driven mindset with ability to define, track, and report KPIs (e.g., time-to-fill, conversion rates, pipeline efficiency).
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Experience with end-to-end recruitment across diverse roles — from sourcing through to offer and closure.
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Strong ability to pitch roles and companies convincingly to secure top-tier candidates.
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Skill in quickly filtering large applicant pools for both substantive fit and cultural alignment.
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Experience coordinating external partners (payroll, notary, tax advisory) as part of recruiting workflows.
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Ability to support onboarding and offboarding processes as part of the recruiting lifecycle.
Nice to have:
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Experience developing and executing employer branding strategies in a recruiting context.
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Familiarity with AI tools and modern workflows applied to recruitment.
Language: German proficiency is required for this role.
Compensation & Benefits
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Salary: €65,000 – €80,000 annually (gross), depending on experience.
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High-autonomy role with direct influence on company growth and culture.
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Opportunity to build the recruiting function from zero in a fast-moving AI startup environment.
Location
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On-site in Vienna, Austria.
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Visa sponsorship is not available for this role.
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