Talent Acquisition Manager

About the role

About the Role We are a fast-growing, Vienna-based AI SaaS startup building the future of customer communication. With a lean team and strong angel backing (Series A/B range), we're hiring a Talent Acquisition Manager to build and run our end-to-end recruiting function from the ground up. You'll work closely with the Recruiting Lead and C-level, owning everything from sourcing and process design to employer branding and offer negotiation — with high autonomy and real impact on how the company scales. What You'll Do Partner directly with hiring managers to define clear, actionable role requirements. Fill candidate pipelines through active sourcing and strategic channel activation. Conduct efficient pre-screening and screening calls that drive measurable outcomes. Coordinate all stages of the hiring process to ensure smooth, timely progress. Negotiate employment contracts through to successful offer closure. Design and implement lean, scalable recruiting strategies and operational structures. Build low-overhead administrative hiring processes and configure recruiting tools/platforms. Develop and execute employer branding initiatives to attract top talent. Coordinate external partners (payroll providers, notaries, tax advisors) within recruiting workflows. Support onboarding and offboarding activities as part of the full employee lifecycle. Establish HR foundations — processes, tools, and team events — in close collaboration with leadership. Own the recruiting function end-to-end, operating with fast decision-making and full accountability. What We're Looking For Must-haves (dealbreakers): 5+ years of hands-on Talent Acquisition experience building and delivering end-to-end recruiting processes. Proven experience negotiating employment contracts and successfully closing offers with candidates. Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured by hard metrics. Required: Experience setting up, configuring, and optimising recruiting platforms and software for daily use. Data-driven mindset with ability to define, track, and report KPIs (e.g., time-to-fill, conversion rates, pipeline efficiency). Experience with end-to-end recruitment across diverse roles — from sourcing through to offer and closure. Strong ability to pitch roles and companies convincingly to secure top-tier candidates. Skill in quickly filtering large applicant pools for both substantive fit and cultural alignment. Experience coordinating external partners (payroll, notary, tax advisory) as part of recruiting workflows. Ability to support onboarding and offboarding processes as part of the recruiting lifecycle. Nice to have: Experience developing and executing employer branding strategies in a recruiting context. Familiarity with AI tools and modern workflows applied to recruitment. Language: German proficiency is required for this role. Compensation & Benefits Salary: €65,000 – €80,000 annually (gross), depending on experience. High-autonomy role with direct influence on company growth and culture. Opportunity to build the recruiting function from zero in a fast-moving AI startup environment. Location On-site in Vienna, Austria. Visa sponsorship is not available for this role.