About the Role
We are a fast-growing, angel-backed European AI SaaS startup building intelligent automation tools for business communication. With a lean team and strong early traction, we are now hiring our first dedicated Talent Acquisition Manager to build and own our end-to-end recruiting function from the ground up.
You will work directly with the Recruiting Lead and C-level, operating with high autonomy and fast decision-making authority. This is a foundational people role — equal parts strategy and execution — for someone who thrives in a startup environment and takes full ownership of outcomes.
Note: This is an on-site role based in Vienna, Austria. Visa sponsorship is not available.
What You'll Do
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Define clear role requirements in direct alignment with each hiring manager.
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Build and maintain candidate pipelines through active sourcing and multi-channel activation.
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Conduct efficient pre-screening and screening calls that deliver actionable hiring decisions.
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Coordinate all stages of the hiring process to ensure smooth, timely progress.
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Negotiate employment contracts through to successful offer closure.
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Design and implement lean, scalable recruiting strategies and operational structures.
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Build low-overhead administrative hiring processes and configure the tools that support them.
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Develop and execute employer branding initiatives to attract top talent.
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Coordinate external partners (e.g., payroll providers, notaries, tax advisors) within recruiting workflows.
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Support onboarding and offboarding activities as part of the full employee lifecycle.
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Establish HR foundations — processes, tools, and team events — in close collaboration with leadership.
What We're Looking For
Must-haves (dealbreakers):
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5+ years of experience in Talent Acquisition with a proven track record of building and delivering end-to-end recruiting processes.
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Demonstrated experience negotiating employment contracts and successfully closing offers with candidates.
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Proven ability to define and implement lean, scalable recruiting processes from scratch, measured by hard metrics.
Required skills & experience:
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Hands-on experience with recruitment platforms and software — setting up and optimizing tools for daily use.
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Data-driven mindset with the ability to define, track, and report key recruitment metrics (e.g., time-to-fill, conversion rates, pipeline efficiency).
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Strong track record of pitching roles and organizations compellingly to secure top candidates.
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Proven ability to quickly filter large applicant pools for both skill-based and cultural fit.
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Experience coordinating external partners (payroll, notary, tax advisory) as part of recruiting workflows.
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Familiarity with onboarding and offboarding processes across the recruiting lifecycle.
Nice to have:
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Experience developing and executing employer branding strategies in a recruiting context.
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Familiarity with AI tools and modern workflows applied to talent acquisition.
Ideal background: You may have previously worked at or recruited for companies in B2B SaaS, conversational AI, or high-growth tech startups. You bring a startup mindset — comfortable with ambiguity, energized by ownership, and skilled at building structure where none exists yet.
Compensation & Benefits
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Salary: $65,000 – $80,000 USD annually (or equivalent local currency)
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High-impact, highly autonomous role with direct C-level exposure
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Opportunity to shape the company's talent function from day one
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Small, fast-moving team with a strong ownership culture
Location
This is a fully on-site role based in Vienna, Austria. Candidates must be based in or willing to relocate to Vienna. Visa sponsorship is not available.
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