About the role
The Operations & Administration Executive supports multiple departments across administrative, HR, and operational functions. You will manage report generation, inventory tracking, office organization, payroll assistance, and liaison with logistics partners to ensure smooth daily operations.
Key responsibilities
- Provide general administrative support to various departments including filing, data entry, and responding to inquiries
- Regularly track stock counts by retail department to ensure accurate inventory levels
- Assist in daily retail operations, support the packing of stocks, and attend to retail customers when needed
- Create various reports, including sales reports, monthly reports, operations updates, and administrative records based on existing data entered into the system
- Analyze data and present findings in a clear and organized manner
- Collaborate with the retail department to maintain a well-organized and tidy environment
- Oversee general office upkeep; coordinate with service providers; monitor and restock office supplies and equipment
- Assist in logistics operations and coordination
- Prepare and maintain accurate payroll data; assist with monthly payroll processing and payslip preparation
- Monitor staff leave balances, update leave records, and manage staff schedules
About you
- 1–3 years of experience in an administrative or HR support role; newcomers welcome to apply
- Background in accounts or coffee-related industry preferred
- Basic knowledge of inventory management systems
- Familiarity with coordinating shipments with courier services
- Strong organisational skills with a keen eye for detail
- Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills (English and Malay)
- Ability to multitask and prioritize tasks effectively
- Ability to handle sensitive information with confidentiality
- Own driver's licence
Benefits
- Annual Leave
- Medical and Hospitalisation Leave
- EPF
- SOCSO
- EIS
- Training Provided
- Sales Commission
- Allowance Provided
- Performance Bonus
- Free Parking
- Staff Discounts
- Unlimited Coffee
- Maternity Leave
- Professional Development
Pay: RM2,000.00 - RM2,500.00 per month
Benefits:
- Free parking
- Maternity leave
- Opportunities for promotion
- Professional development
Ability to commute/relocate:
- Johor Bahru: Reliably commute or planning to relocate before starting work (Required)
Experience:
- accounting or coffee industry: 1 year (Preferred)
Language:
- English & Malay (Required)
License/Certification:
- driver's license (Required)
Location:
- Johor Bahru (Preferred)
Work Location: In person
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