CONTRACTS MANAGER – CIVIL ENGINEERING

Position: Contracts Manager – Civil Engineering Department: Contracts and Project Management Minimum Academic Qualification: NQF Level 7 or higher in Civil Engineering Professional Registration: SACPCMP Additional Certification: Labour Intensive Construction Certificate Minimum Relevant Experience: 5 Years

1. JOB PURPOSE

The Contracts Manager – Civil Engineering will be responsible for the overall management, administration, coordination and successful execution of civil engineering and construction contracts.

The incumbent will oversee contractual obligations, project implementation, construction activities, financial performance, quality assurance, risk management and stakeholder relationships to ensure that all projects are delivered in accordance with approved specifications, contractual requirements, budgets, timelines and applicable legislation.

The successful candidate must have a strong background in Civil Engineering, professional registration with SACPCMP and specialised knowledge of Labour Intensive Construction methodologies.

2. MINIMUM QUALIFICATIONS AND PROFESSIONAL CERTIFICATIONS

The candidate must possess ALL the following qualifications and certifications:

Academic Qualification: Bachelor's Degree in Civil Engineering or an equivalent Civil Engineering qualification at NQF Level 7 or higher.
Professional Registration: Valid registration with the South African Council for the Project and Construction Management Professions (SACPCMP), in the relevant professional category.
Specialised Certification: Valid Labour Intensive Construction (LIC) Certificate.

All qualifications and professional certifications must be supported by certified copies and must be verifiable.

All three requirements are compulsory.

3. MINIMUM WORKING EXPERIENCE

The candidate must have a minimum of five (5) years' relevant working experience in civil engineering, construction contract management or infrastructure project management.

The candidate must demonstrate experience in:

Managing civil engineering and construction contracts.
Overseeing infrastructure development and construction projects.
Contract administration and interpretation of contractual conditions.
Managing contractors, subcontractors and suppliers.
Monitoring construction progress against approved project programmes.
Managing project budgets, expenditure and cost controls.
Quality assurance and construction compliance.
Labour Intensive Construction project implementation.
Managing project risks, variations, claims and contractual disputes.
Preparing project reports and contract performance assessments.

4. KEY ROLES AND RESPONSIBILITIES4.1 Contract Administration and Management

Manage the full lifecycle of civil engineering and construction contracts.
Review, interpret and administer contractual agreements, specifications and conditions.
Ensure that all contractual obligations are fulfilled by the company and appointed contractors.
Monitor contractual deliverables, milestones and performance requirements.
Manage contract variations, extensions of time, claims and amendments.
Maintain comprehensive and accurate contract documentation.
Identify potential contractual disputes and implement appropriate resolution measures.
Ensure that all contractual activities comply with client requirements and approved agreements.

4.2 Civil Engineering and Construction Project Management

Oversee the implementation and execution of civil engineering and infrastructure projects.
Coordinate construction activities in accordance with approved engineering designs, drawings and specifications.
Ensure that construction works are undertaken according to approved methodologies and industry standards.
Monitor project progress and ensure adherence to approved project schedules.
Coordinate site activities, construction teams, technical personnel and subcontractors.
Identify project delays and implement corrective measures.
Ensure that project resources, materials, equipment and personnel are effectively managed.
Conduct regular site inspections and project progress assessments.
Ensure successful project completion and handover.

4.3 Project Planning and Implementation

Develop and oversee project implementation plans and construction programmes.
Establish project objectives, deliverables, milestones and timelines.
Coordinate project resources and operational requirements.
Monitor project performance against approved implementation plans.
Ensure that project activities are properly planned and executed.
Prepare progress reports and communicate project status to management and clients.
Identify operational challenges and recommend appropriate solutions.

4.4 Financial and Commercial Contract Management

Develop and monitor project budgets.
Monitor contract expenditure and ensure effective cost control.
Review contractor payment claims, invoices and supporting documentation.
Assess the financial implications of contract variations and additional works.
Monitor project cash flow and financial performance.
Identify opportunities to improve project efficiency and reduce unnecessary expenditure.
Ensure that all financial commitments remain within approved contract budgets.
Provide regular financial and commercial performance reports.

4.5 Labour Intensive Construction Management

Oversee the implementation of Labour Intensive Construction methodologies in applicable projects.
Ensure compliance with relevant Labour Intensive Construction guidelines and requirements.
Ensure that labour-intensive activities are appropriately planned and implemented.
Coordinate the recruitment, utilisation and supervision of local labour.
Monitor labour productivity and performance.
Ensure that labour-intensive construction activities are properly documented and reported.
Promote the use of labour-intensive methods where technically and economically appropriate.
Ensure that contractors comply with applicable labour-intensive construction requirements.
Monitor the appropriate use of labour, materials, plant and equipment.

4.6 Quality Assurance and Quality Control

Ensure that construction activities comply with approved engineering specifications and quality standards.
Monitor the quality of materials, workmanship and construction outputs.
Coordinate quality inspections and technical assessments.
Identify construction defects and ensure that corrective actions are implemented.
Ensure that quality assurance documentation is maintained.
Monitor compliance with approved construction methods and technical standards.
Ensure that completed works meet the required client acceptance criteria.

4.7 Risk Management and Regulatory Compliance

Identify and assess contractual, technical, financial and operational risks.
Develop and implement appropriate risk mitigation measures.
Ensure compliance with applicable South African legislation and regulations.
Monitor compliance with occupational health and safety requirements.
Ensure adherence to environmental requirements applicable to construction activities.
Maintain project risk registers and compliance records.
Report significant risks and non-compliance issues to senior management.
Ensure that appropriate corrective and preventative measures are implemented.

4.8 Contractor and Subcontractor Management

Manage and monitor contractor and subcontractor performance.
Ensure that appointed contractors fulfil their contractual obligations.
Monitor the quality, productivity and performance of construction teams.
Coordinate contractor meetings and performance reviews.
Address contractor performance issues and operational challenges.
Ensure that subcontractors comply with project specifications, safety requirements and contractual conditions.
Maintain effective working relationships with contractors, suppliers and service providers.

4.9 Stakeholder and Client Relationship Management

Maintain professional relationships with clients, consultants, engineers and other stakeholders.
Attend project meetings, contract review meetings and site coordination meetings.
Provide regular project progress updates.
Address client concerns and contractual queries.
Facilitate communication between project stakeholders.
Ensure that client expectations and contractual service requirements are met.
Participate in project planning, implementation and close-out meetings.

4.10 Reporting and Project Documentation

Prepare and submit regular project progress reports.
Maintain contract registers and project documentation.
Compile project performance reports and financial summaries.
Maintain records of site inspections, quality assessments and project meetings.
Monitor project milestones and contractual deliverables.
Prepare contract completion and project handover documentation.
Ensure that all records are available for audit and compliance purposes.

5. REQUIRED SKILLS AND COMPETENCIES

The successful candidate must demonstrate:

Advanced knowledge of Civil Engineering and construction project management.
Strong contract administration and management skills.
Knowledge of construction contracts and contractual conditions.
Knowledge of Labour Intensive Construction methodologies.
Strong project planning and implementation capabilities.
Financial and commercial management skills.
Excellent negotiation and conflict-resolution skills.
Strong leadership and team management abilities.
Excellent communication and stakeholder management skills.
Strong analytical and problem-solving capabilities.
Excellent report-writing and documentation skills.
Ability to manage multiple projects and competing deadlines.
Proficiency in Microsoft Office, particularly Microsoft Word and Excel.
Ability to interpret engineering drawings, technical specifications and construction documentation.

6. KNOWLEDGE OF APPLICABLE LEGISLATION AND STANDARDS

The candidate should demonstrate knowledge and understanding of relevant South African legislation, regulations and industry standards, including:

Construction Industry Development Board (CIDB) requirements.
Occupational Health and Safety Act, 1993 (Act 85 of 1993).
Construction Regulations, 2014, as amended.
National Building Regulations and Building Standards Act, where applicable.
Basic Conditions of Employment Act, 1997.
Labour Relations Act, 1995.
Applicable South African National Standards (SANS).
Applicable Labour Intensive Construction guidelines and standards.
Applicable environmental legislation and construction compliance requirements.

7. PERFORMANCE INDICATORS

The Contracts Manager will be evaluated against the following performance indicators:

Successful delivery of civil engineering and construction contracts.
Achievement of project milestones and agreed completion dates.
Effective management of contract budgets and project expenditure.
Compliance with contractual obligations and technical specifications.
Effective management of contractors and subcontractors.
Compliance with Labour Intensive Construction requirements.
Maintenance of construction quality and safety standards.
Effective identification and mitigation of contractual risks.
Timely preparation and submission of project reports.
Client satisfaction and successful project handover.

8. PERSONAL ATTRIBUTES

The successful candidate must demonstrate:

Professional integrity and accountability.
Strong leadership and decision-making abilities.
Attention to detail and accuracy.
Ability to work independently and within a multidisciplinary team.
Ability to work under pressure and meet strict deadlines.
Proactive approach to identifying and resolving project challenges.
Strong organisational and time-management skills.
Commitment to quality, safety and continuous improvement.

9. APPLICATION REQUIREMENTS AND SUPPORTING DOCUMENTATION

Interested and suitably qualified candidates are required to submit the following documentation for consideration:

Updated Curriculum Vitae (CV): A comprehensive CV detailing academic qualifications, professional registrations, employment history, relevant work experience and civil engineering/construction projects undertaken.
Academic Qualifications: Certified copies of all relevant academic qualifications, including a Civil Engineering qualification at NQF Level 7 or higher.
SACPCMP Registration: Proof of valid professional registration with the South African Council for the Project and Construction Management Professions.
Labour Intensive Construction Certificate: A certified copy of the relevant Labour Intensive Construction Certificate.
Identity Document: A certified copy of the candidate's South African Identity Document or valid work permit, where applicable.
Proof of Experience: Employment confirmation letters, project references or other supporting documentation demonstrating the required minimum five (5) years' relevant experience.

9.1 STRICT APPLICATION REQUIREMENTS

Candidates must submit their updated CVs together with ALL requested supporting documentation.
All academic qualifications and certificates must be certified and clearly legible.
SACPCMP registration details must be provided for verification.
Candidates must ensure that all compulsory qualifications and certifications are included with their applications.
Applicants must provide proof of their relevant working experience.
Incomplete applications will not be considered.

IMPORTANT NOTICE:

Candidates who fail to submit the requested qualifications, SACPCMP registration, Labour Intensive Construction Certificate, certified ID copy and other required supporting documentation will NOT be considered for the position.

Only candidates who submit all the compulsory documents and meet the minimum qualification, certification and experience requirements will be shortlisted for further consideration.

9.2 DOCUMENT SUBMISSION

All interested and suitably qualified candidates are requested to forward their updated CVs, certified copies of their Civil Engineering qualifications (NQF Level 7 or higher), SACPCMP registration, Labour Intensive Construction Certificate, certified copies of their ID documents and proof of relevant experience for consideration.

RECRUITMENT AND SELECTION REQUIREMENT

The appointed Contracts Manager must possess a Civil Engineering qualification at NQF Level 7 or higher, valid SACPCMP professional registration and a Labour Intensive Construction Certificate. The candidate must also demonstrate a minimum of five (5) years' relevant practical experience in civil engineering, construction and contract management.

All applicants are required to submit their updated CVs and ALL supporting documentation for verification and consideration.

PLEASE NOTE: FAILURE TO SUBMIT ANY OF THE REQUESTED COMPULSORY QUALIFICATIONS OR SUPPORTING DOCUMENTS WILL RESULT IN THE APPLICATION NOT BEING CONSIDERED.

Pay: R14 000,00 - R78 000,00 per month

Work Location: In person

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