Payment Preparation
Prepare payment vouchers, checks, or online payments. Ensure payments are made on time to avoid penalties or delays. Monitor due dates and prioritize payments.
Vendor Management
Maintain and update vendor records. Respond to supplier inquiries regarding payments. Reconcile vendor statements and resolve discrepancies.
Expense Monitoring
Track and record company expenses. Ensure all expenses are properly documented and approved.
Filing and Documentation
Organize and maintain financial records (invoices, vouchers, receipts). Ensure documents are complete for audit purposes.
Compliance and Controls
Follow company policies and accounting procedures. Help ensure transactions comply with internal controls and audit requirements.
Bank Reconciliation
Compare company cash records with bank statements regularly (daily, weekly, or monthly) Identify and investigate differences such as outstanding checks, deposits in transit, bank charges, or errors. Prepare and update bank reconciliation statements.
Monitoring Cash Transactions
Record and track all bank-related transactions (deposits, withdrawals, transfers). Ensure all entries are accurately posted in SAP.
Error Resolution
Detect discrepancies and coordinate with banks or internal departments to resolve issues. Correct posting errors in the system when needed.
Documentation & Filing
Maintain organized records of bank statements, reconciliation reports, and supporting documents. Ensure all documents are complete for audit and compliance purposes.
Reporting
Prepare reconciliation summaries and variance reports for management. Assist in cash flow monitoring and reporting.
Compliance & Internal Controls
Follow company policies and accounting procedures. Help ensure proper internal controls over cash handling and recording.
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