Construction Administrative Assistant (Remote)
Type: Full time, 40 hours per week, aligned to Miami business hours
About us
We are a commercial swimming pool contractor in Miami, Florida. Small owner-operated team, 16 active projects ranging from $150,000 to $2 million. You would work directly with the owner.
There is no HR department and no process manual. You will help build this role as you go. If you need structure handed to you, this is not the right fit. If you want to own something, it is.
What you will do
Track permits across all active jobs and watch expiration dates so nothing lapses Schedule inspections and log results Track subcontractor certificates of insurance and request renewals before they expire Order materials and equipment, and follow up with suppliers on delivery Data entry, file management and submittals in JobTread Keep documents organized in Microsoft 365 (Outlook, Teams, SharePoint, Lists) Weekly project status updates Calendar and task reminders for the owner
Requirements
Construction, engineering or architecture background, by degree or by experience. You should already know what a permit, an inspection, a COI and a submittal are. 3 to 6 years in construction administration, project coordination or operations support Excellent written and spoken English Strong attention to detail. This job is accuracy and follow-through. Reliable internet, backup power or connection, and a quiet workspace
Helpful, not required
JobTread experience. If you have it, say so clearly. Spanish. Most of our subcontractors speak it. QuickBooks, CompanyCam, Bluebeam, PlanSwift
What we offer
Long-term position, not a short project Paid directly, no agency taking a cut Direct access to the owner, no layers Paid time off and a year-end performance bonus Room to grow as the company grows
How to apply
Start your application with the word BLUEPRINT so I know you read this.
Then include:
Your construction, engineering or architecture background Whether you have used JobTread, and for how long One time you caught a document or deadline problem before it became a real issue Your expected monthly salary in USD
Applications without the word BLUEPRINT will not be reviewed.-Requerimientos- Educación mínima: Bachillerato / Educación Media 2 años de experiencia Idiomas: Inglés
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