About Deluxe Holiday Homes
Deluxe Holiday Homes is a leading holiday-home and property-management company in Dubai, managing 700+ premium short-term rentals. The wider Deluxe Homes Group runs several licensed entities, a real-estate brokerage and joint ventures across the UAE and Armenia. We are professionalizing the finance function and need a hands-on Chief Accountant to own the books, tax and audit across the group.
Responsibilities:
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Assist in researching and identifying potential suppliers that align with the company's needs and standards.
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Obtain and compare quotations from suppliers to ensure cost-effective purchases.
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Facilitate supplier onboarding processes, including due diligence checks and reference verifications.
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Maintain an up-to-date supplier database and track performance metrics.
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Process purchase requisitions from departments and convert them into official purchase orders.
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Ensure all purchase orders are approved according to the company's authorization matrix.
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Collaborate with suppliers to confirm order details, delivery dates, and costs.
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Track outstanding orders and follow up with suppliers to expedite deliveries when necessary.
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Organize, file, and maintain all procurement-related documents for easy retrieval and compliance purposes.
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Ensure that all procurement activities adhere to company and industry-specific regulations.
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Regularly update and maintain the procurement manual and related SOPs (Standard Operating Procedures).
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Assist in monitoring inventory levels and identify purchasing needs.
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Collaborate with the inventory team to forecast future supply needs.
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Coordinate with the logistics team to facilitate incoming shipments and storage.
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Liaise with various internal departments to determine their product and service needs.
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Maintain open lines of communication with suppliers to ensure timely delivery and resolve any arising issues.
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Assist in preparing regular procurement reports, detailing purchase activities, savings, and supplier performance.
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Contribute to the continuous improvement of procurement processes.
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Handle any returns, exchanges, or disputes with suppliers in a timely and professional manner.
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Attend trade shows or supplier meetings as needed.
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