Company: ACTIVE FIRE PROTECTION SYSTEMS SDN BHD Location: Iskandar Puteri, Johor (company office at Jalan Eko Botani 3, Iskandar Puteri; project site at Persiaran Teknologi Perintis, Gelang Patah); office or site based as required Employment type: Full-time, regular employment contract (not project-based), initial term of 1 year, renewable; probation as per company practice Salary: RM3,500 - RM5,000 per month Start date: 15 November 2026 (immediate availability preferred) About Us ACTIVE FIRE PROTECTION SYSTEMS SDN BHD is the Malaysian subsidiary of Singapore's Active Fire Protection Systems Pte. Ltd. (https://www.activefire.com.sg), a fire protection specialist established in 2001. Our parent company is registered with Singapore's BCA under ME06 Fire Prevention & Protection Systems at grade L6, the top grade, and delivers turnkey fire protection from design and fabrication (DfMA, at its own smart factory, AF Base) to installation and maintenance. It has completed 300+ projects across data centres, life sciences and industrial facilities, with data-centre clients including Google, Meta, Microsoft and AirTrunk. Newly set up in Iskandar Puteri, the Malaysian company is registered with Bomba as a Fire Safety Contractor and has just been awarded the fire protection works for a data centre project in Johor, with further projects to follow in Malaysia. You will be part of our founding team in Malaysia. Key Responsibilities - Set up and run document control for our fire protection works on the data centre project: filing structure, numbering, registers, and revision control - Manage incoming and outgoing documents and transmittals with the main contractor, client and consultants, including on the project's document management system - Prepare and track submittals: shop drawings, material submissions, method statements, technical data sheets and samples, and follow up on review status and comments - Maintain the drawing register and make sure site teams always work from the latest approved revision - Maintain QA/QC records with the QA/QC engineer: ITPs, inspection requests (WIR/RFI), checklists, test and commissioning records, NCRs and snag lists - Keep correspondence, minutes of meetings, site instructions and variation records filed and traceable - Prepare documents for Bomba submissions, testing and commissioning, and handover (O&M manuals, as-built drawings, warranties and certificates) - Prepare weekly document status reports for management - Translate or summarise documents between Chinese and English for management where needed Requirements - Diploma or Degree in any field; Engineering, Building/Construction or Business Administration is preferred - At least 2 years' experience as a document controller or project administrator on construction or M&E projects - Familiar with submittal, transmittal and revision control processes; experience with ITP and QA/QC records is an advantage - Familiarity with document management systems (e.g. Aconex / ACC / SharePoint) is an advantage - Comfortable with MS Office (Excel especially) and PDF tools; able to read basic drawings - CIDB personnel registration (Green Card) required. You must hold a valid card, or be able to obtain one before starting - Data centre or large M&E project experience is preferred - English required (written and spoken). Mandarin (Chinese) is preferred, as you will work closely with Chinese and Singaporean management - Bahasa Malaysia is an advantage - Highly organised, accurate, and able to keep many documents moving at once - Able to start on 15 November 2026 or at short notice - Own transport is preferred (for site office work) What We Offer - Monthly salary: RM3,500 - RM5,000 - Statutory contributions: EPF, SOCSO, and EIS - Annual leave, sick leave, and public holidays as provided by law - Working hours: Monday - Friday 8:00am - 5:00pm, Saturday 8:00am - 1:00pm - A regular 1-year renewable contract; experience on a hyperscale-standard data centre project, and growth with the company as it expands in Malaysia How to Apply Please email your CV (in English or Chinese) to activefire.recruit@gmail.com with the subject line: "Application - Document Controller - [Your Name]" Please include: - Your current and expected salary - Your notice period / earliest available date - The document platforms you have used, and your CIDB Green Card status - A short note on your construction, M&E or data centre document control experience Only shortlisted candidates will be contacted.
Pay: RM3,500.00 - RM5,000.00 per month
Work Location: In person
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