Position Summary

The Assistant Director of Human Resources supports the Human Resources Director in the administration and coordination of the College's Human Resources functions. The position assists with recruitment and employment, employee relations, personnel records, benefits administration, leave administration, performance management, compliance, employee onboarding, policy implementation, and other Human Resources activities.

The Assistant Director works collaboratively with faculty, staff, administrators, applicants, and external agencies and provides professional assistance regarding Human Resources policies, procedures, and employment-related matters.

The Assistant Director shall perform duties in accordance with the policies and procedures of the Alabama Community College System (ACCS) Board of Trustees, applicable federal and state laws and regulations, and the Drake State Community & Technical College Faculty and Staff Personnel Handbook.

SALARY:

Appropriate placement on Alabama Community College System Board of Trustees

Salary Schedule E2, Grade 02

Salary Range $52,707-$70,896 (12 months, Non-Exempt)

Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

Essential Duties and Responsibilities

The Assistant Director of Human Resources shall assist in planning, organizing, and controlling activities of the Human Resources Department. The Assistant Director of Human Resources will adhere to the policies as specified by the Alabama Community College System Board of Trustees, Federal and State regulations, and the Drake State Community & Technical College Faculty and Staff :

Assist the Director of Human Resources in developing department goals, objectives, and systems.
Help maintain accurate information on all active faculty, administrative/staff personnel and ensure the security and confidentiality of all personnel files and documents
Work closely with Payroll personnel to ensure that all procedures relevant to personnel are maintained
Prepare and distribute professional service contracts
Assist in preparing and distributing letters of appointments on all administrative/staff, faculty, and adjunct personnel
Assist in Prepare and gathering data for the budget for the Human Resources Office
Assist the Director of Human Resources in conducting exit interviews, employee relations, counseling, and new employee orientation
Maintain all search files according to the ACCS Uniform Guidelines and Records Disposition Guide
Ensure that the employment procedures follow the policies and guidelines set by ACCS
Assist in the Coordination of the employment process by:

Responding to employment inquiries by phone or written correspondence.
Posting employment information on the College’s website, the Internet, and job boards
Assist with creating and distributing job announcements
Preparing advertisements for positions and advertising appropriately
Receiving and filing applications for job openings
Verifying references, past employment, and credentials of applicants
Notifying applicants of the status of their application
Meeting with the committee chairperson to review the process and review search policies and guidelines
Setting up interviews
Assist in Orientations of new employees
Responsible for maintaining the College’s organization chart.

Participate in and represent the College in the ACCS Human Resources association and the local community
Assist in the Coordination and monitoring of the performance evaluation process and revise as necessary
Assist in benefits administration for the college
Assist the Director of Human Resources in managing the FMLA process to ensure compliance
Show evidence of maintaining and expanding professional competence through activities such as continuing or in-service education, membership in professional organizations, and participation in related community activities
Assist the Director in preparing and maintaining the handbook on policies and procedures
Assist the Director of Human Resources in establishing and maintaining department records and reports
Participate in administrative staff meetings and attends other annual meetings and seminars
Assist the Director of Human Resources in maintaining the College’s organization chart
Assist in the updating and distribution of the College directory

Job description may be modified or altered at any time by management.

Qualifications

REQUIRED QUALIFICATIONS :

Bachelors’ Degree in Human Resources Management or a related field from a regionally accredited institution
A minimum of three (3) years of full-time documented experience working in Human Resources
Demonstrated ability to interpret, synthesize, and apply policies and procedures
Experience in successful project management and implementation
Excellent computer skills
Effective communication, interpersonal, and presentation skills

PREFERRED QUALIFICATIONS :

Documented Banner 9 experience
Documented experience in Post-secondary’s Human Resources policies and procedures
Documented NEOED experience

DESIRED PROFILE :

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

Understanding of and a commitment to the philosophy and mission of a community and technical college
Sensitivity and commitment to cultural diversity
Ability to handle multiple tasks and various situations in a calm and professional manner
Ability to work well under pressure and deadlines
Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Application Procedures/Additional Information

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

An on-line application
Current resume
Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.

The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

Sick Leave

All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

8 hours per month

(may accumulate an unlimited number)

Annual Leave

All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.

0-4 years 8 hours per month

5-9 years 10 hours per month

10-14 years 12 hours per month

15-19 years 14 hours per month

20+ 16 hours per month

(may accumulate up to 480 hours)

Personal Leave

All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.

Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used)

Professional Leave

Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays

New Year's Day

Martin Luther King/Robert E. Lee Birthday

National Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Day after Thanksgiving Day

Christmas Eve

Christmas Day 16 (5 locally assigned)

Contracted Work Days

260

Retirement

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.

Tier I - Pays 7.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II – Pays 6.20% monthly. State matches 13.61% (effective 10/01/25)

Law Enforcement Officers:

Tier I-Pays 8.50% monthly. State matches 14.57% (effective 10/01/25)

Tier II- Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)

Health Insurance

PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:

Single $ 30
Family (without Spouse but with dependents) $ 207
Employee + Spouse (no dependents) $ 282
Family (with Spouse and dependents*) $ 307
Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

Member $ 50
Spouse $ 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

Member $ 50
Spouse $ 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
Dental Single $ 38 Dental Family $ 50

Institution matches $800 monthly (effective 10/01/17).

Duty Hours

(hours vary by campus and needs of the student)

Tuition Assistance

This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

1/3 waived after 1st year
2/3 waived after 2nd year
3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

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