Hostel Administration:
1. Act as the Hostel Warden.
2. Source and setting up hostel for foreign employees as per manpower requirements.
3. Record and monitoring the consumption of hostel facilities including utilities & miscellaneous bills. Ensuring all billing are submitted to the Finance and Accounts Department for timely payout.
4. To coordinate and liaise with the hostels landlords or the landlords’ appointed agency on the hostels’ tenancy agreement, renewal of the tenancy agreement, termination of the tenancy agreement and any other related documentations.
5. To ensure hostel administration comply with Foreign Employees Hostel Administration Standard Operating Procedure (SOP), and the Minimum Standards of Housing, Accommodation and Employee Facilities Act 1990 (Act 446).
6. To obtain Certification of Accommodation from Labour Office for each hostel unit.
7. To conduct hostel inspection on regular basis with corrective action and proper documentation in file.
8. Responsible for the maintenance and upkeep of hostel facilities and Company’s asset provided in hostel.
9. Monitor foreign employees discipline and ensure hostel’s rules is adhered to at all times.
10. Facilitate foreign employees’ safety, well-being and medical assistance in the hostel.
Foreign Employees Management:
Responsible to manage all foreign employees related matters including but not limited to:-
1. Assist in documents preparation for new foreign employees’ quota application.
2. Clearance at the airport upon the arrival of new foreign employees.
3. Ensure timely completion in obtaining first employment pass and sticker [PL(KS)], yearly PL(KS) renewal, special pass and all documents in associated, such as FOMEMA medical check-up, insurance/bank guarantee, SKHPPA or any other related document that required.
4. To monitor and facilitate foreign employee’s passport renewal for PL(KS) renewal purposes.
5. To facilitate new foreign employees’ bank account opening or any banking related issues.
6. To execute foreign employees exit procedure including obtaining Check Out Memo. In the case of run away, to report to the relevant authority and cancel the ran away employee’s PL(KS) at the Immigration Department within the specific time frame as determined by the Immigration Department.
7. To facilitate airport transportation and flight arrangement for exiting foreign employees.
8. To facilitate foreign employee’s home country leave application, including flight arrangement for those that we eligible for Company’s home country holiday subsidy program.
9. Responsible to make submission to Jabatan Tenaga Kerja (JTK) for new arrival or exiting of foreign employees.
10. Ensure compliance of regulatory requirements pertaining to foreign employees’ management.
11. To liaise with relevant authority or agency in completion of all the duties above.
Foreign Employees’ Transportation:
1. Monitor and ensure foreign employees’ transportation is properly managed and arranged, including service agreement, bus condition and timely pick up.
2. Report, inspect and liaise with transport vendor on any issue pertaining to the bus and drivers, for immediate rectification action.
Company Vehicles Management:
1. Ensure the yearly road tax and vehicle insurance renewal on time.
2. Monitor and ensure the routine maintenance is being carried out accordingly.
3. Check and monitor the user record the vehicles regularly.
4. Monitor and ensure the vehicles’ fuel availability at times.
5. Ensure the cleanliness and tidiness of the vehicles is at the acceptable condition at all times.
6. Monitor and ensure the vehicles are in good and functioning condition at all times.
7. Check and ensure no summon record for the company vehicles from time to time.
General:
1. Report problem(s) related to the Food Safety & Quality Management System (FS & QMS) to the Management.
2. Ensure compliance of regulatory and statutory requirements.
3. Ensure compliance of all Company and HR policies & procedures.
4. Ensure all HR & Admin documentation is properly filed for easy retrieval.
5. Assist to regularly check and report damages/faulty/malfunction or any company assets/facilities.
Undertake ad-hoc HR & Admin assignment as and when as assigned by the superior.
Job Types: Full-time, Permanent
Pay: RM2,500.00 - RM3,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Meal allowance
- Professional development
Experience:
- Foreign Worker Management: 2 years (Preferred)
Language:
- Bahasa Melayu and English (Preferred)
License/Certification:
- Car License (Preferred)
Willingness to travel:
- 100% (Preferred)
Work Location: In person
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