Job Summary
Encompass Arts, LLC is seeking an organized and creative Entertainment Project Coordinator to support the planning, coordination, and execution of entertainment and arts-related projects. The successful candidate will assist with project schedules, coordinate communication between creative teams and partners, monitor project progress, and help ensure that assigned projects are completed efficiently and professionally.
Key Responsibilities
- Coordinate schedules, timelines, and daily activities for entertainment projects.
- Assist with planning performances, creative productions, and special events.
- Communicate with artists, performers, production teams, and project partners.
- Track project milestones, deadlines, and assigned responsibilities.
- Prepare project documents, progress reports, and meeting notes.
- Organize production meetings and coordination sessions.
- Monitor project requirements and communicate potential delays.
- Assist with budgeting documentation and expense tracking.
- Coordinate resources, equipment, and logistical arrangements.
- Support promotional activities and project-related communications.
- Maintain organized project files and administrative records.
- Provide regular updates to project managers and relevant team members.
Qualifications and Requirements
- Previous experience in project coordination, entertainment, arts administration, or event planning is preferred.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple assignments and deadlines.
- Basic knowledge of project management tools and office software.
- Strong attention to detail and problem-solving abilities.
- Ability to work collaboratively with creative professionals.
- Professional attitude and dependable work habits.
Preferred Skills
- Entertainment and arts project coordination.
- Scheduling and deadline management.
- Event planning and production support.
- Budget tracking and administrative documentation.
- Team communication and stakeholder coordination.
- Microsoft Office, Google Workspace, or project management software.
Work Environment
The position involves working with creative professionals, administrative staff, project managers, and external partners. Responsibilities may include office-based coordination, virtual meetings, event preparation, and occasional on-site support during productions or special events.
Career Progression
With experience and strong performance, employees may have opportunities to advance into positions such as Senior Project Coordinator, Entertainment Project Manager, Production Manager, or Creative Operations Manager.
Benefits
Potential benefits may include paid time off, professional development opportunities, flexible scheduling, project-related training, and other workplace benefits, depending on company policy, employment status, location, and eligibility.
About the Company
Encompass Arts, LLC is identified as the employer for this opportunity. Applicants are encouraged to contact the company directly to confirm the specific project responsibilities, organizational activities, and employment conditions.
How to Apply
Interested applicants should submit a resume highlighting relevant experience in project coordination, arts administration, entertainment, event planning, or production support. Qualified candidates may be contacted for an interview.
Pay: $19.00 - $59,700.00 per year
Benefits:
- Relocation assistance
Work Location: In person
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