The Senior Executive - Payroll plays a key hands-on role in executing the end-to-end payroll process across the organisation.
Key Responsibilities
- Prepare and calculate payroll for the assigned schools and departments, including but not limited to base salaries, allowances, overtime, claims, leave, and prorated calculations for new joiners/ leavers
- Conduct preliminary reviews and detailed reconciliation of the payroll calculation, MPF contributions and the gratuity calculations prior to (assistant) manager sign-off to ensure complete accuracy
- Assist in preparing the filing of statutory Hong Kong payroll requirements, including MPF/ORSO contributions and IRD tax reporting
- Uphold strict compliance with Hong Kong employment and payroll legislation, staying informed about regulatory changes that may impact payroll practices
- Address and resolve payroll inquiries
- Perform additional duties and take on accountabilities as required, including objectives mutually agreed upon with the line manager
Qualification
Education & Experience:
- Bachelor’s degree in Human Resources, Accounting, Business Administration or a related discipline
- Minimum 6 years of solid, hands-on payroll processing experience. Candidates with less experience will be considered for the Payroll Executive title
- Hands-on experience using PeopleSoft is highly preferred
- Solid practical knowledge of the Hong Kong Employment Ordinance and MPF/ORSO ordinances
- Proficient in Microsoft Excel
- Experience handling sizeable payroll in Hong Kong (education sector or complex multi-entity environments is an advantage)
Competencies
- Exceptional numerical sense, detail-oriented
- Good team player
- Strong time management mindset
- Good communication and interpersonal skills in English and Cantonese
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
For enquiries, please contact Karen Ng @ 37622653 or Email: Karen.ng@esfcentre.edu.hk
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.
By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.
ESF is an Equal Opportunities Employer
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.
In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.
About Us
The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. www.esf.edu.hk
About the Team
The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.
The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.
ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/.
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