Company Overview:
Seventh Avenue Eventz, a dynamic innovation-driven event management and marketing agencywith diverse business divisions including Events, Activation, MICE, Digital, Advertising, and PR, we create impactful experiences that help brands stand out. Our expertise, dedication to service, innovative strategies, and creative excellence have enabled us to work with over 500+ organizations and execute events across eastern India and PAN India. Founded and headquartered in Bhubaneswar, with branch offices in Delhi & NCR, Raipur, Ranchi, Kolkata and Patna.We bring exceptional events and marketing solutions to every corner of these regions..
A. Event Production Planning
- Study event briefs, layouts, 3D designs, technical drawings, and production requirements.
- Prepare detailed production plans, work schedules, installation timelines, and dismantling plans.
- Coordinate with the event planning, creative, 3D design, client servicing, and operations teams.
- Identify technical requirements for stages, backdrops, trussing, LED walls, sound, lighting, power supply, fabrication, and branding.
- Ensure all production activities are aligned with the approved event concept and client requirements.
B. Stage, Fabrication & Infrastructure
- Supervise stage fabrication, exhibition stalls, pavilions, entrance gates, backdrops, kiosks, and other temporary structures.
- Verify dimensions, materials, finishing, structural requirements, and installation quality.
- Ensure that fabrication and installation follow approved designs and specifications.
- Conduct site inspections before installation and identify potential execution challenges.
C. Audio-Visual & Technical Production
- Coordinate sound systems, professional lighting, LED screens, projectors, trussing, rigging, generators, and electrical distribution.
- Understand technical riders and production requirements for corporate events, conferences, concerts, exhibitions, and government events.
- Coordinate with technical vendors to ensure equipment availability, installation, testing, and operation.
- Ensure sound checks, lighting programming, LED content testing, and technical rehearsals are completed before the event.
- Troubleshoot technical issues during setup and live events.
D. Vendor & Contractor Management
- Identify, evaluate, and coordinate with fabrication, sound, lighting, LED, electrical, trussing, manpower, and logistics vendors.
- Negotiate vendor rates to maintain production quality within the approved budget.
- Ensure vendors follow agreed timelines, quality standards, safety requirements, and contractual commitments.
- Monitor vendor performance and maintain records of vendor rates, capabilities, and past performance.
E. Budgeting & Cost Control
- Prepare detailed production cost estimates and bills of quantities (BOQs).
- Estimate material, fabrication, transportation, equipment rental, labour, installation, and dismantling costs.
- Track actual production expenditure against the approved budget.
- Obtain approval before committing to additional expenses or scope changes.
- Identify opportunities to reduce costs without compromising quality, safety, or the event experience.
- Verify vendor bills against approved quotations, purchase orders, and actual work completed.
F. Site Execution & Event Operations
- Lead on-site production activities from site handover through setup, event operation, and dismantling.
- Supervise production supervisors, technicians, fabricators, electricians, riggers, and other deployment teams.
- Ensure that all installations are completed according to the approved schedule.
- Conduct pre-event inspections and obtain clearance before the event opens.
- Resolve last-minute changes, technical issues, and production emergencies.
- Coordinate with event managers and client representatives during rehearsals and live operations.
G. Safety, Quality & Compliance
- Ensure safe installation of stages, trussing, temporary structures, electrical systems, and suspended equipment.
- Verify structural stability, electrical safety, cable management, fire safety, emergency access, and load limits.
- Ensure appropriate PPE, safe working practices, and competent personnel are used.
- Coordinate required inspections, permissions, and technical certifications with the relevant authorities or qualified professionals.
- Stop unsafe work and arrange corrective action before proceeding.
- Maintain quality checks and document site approvals and safety observations.
H. Inventory & Asset Management
- Maintain records of company-owned production materials, equipment, tools, and reusable structures.
- Track inventory issued to and returned from event sites.
- Monitor material damage, losses, repairs, and replacement requirements.
- Coordinate warehouse dispatch, loading, transportation, unloading, and return logistics.
- Recommend inventory purchases based on recurring event requirements and rental cost comparisons.
I. Team Management & Coordination
- Allocate work to production supervisors and site teams.
- Brief vendors and workers on responsibilities, timelines, and quality expectations.
- Coordinate with procurement, accounts, logistics, creative, event planning, and client servicing departments.
- Monitor productivity, attendance, work quality, and adherence to deadlines.
- Train team members on production standards, technical practices, and safety procedures.
J. Documentation & Reporting
- Prepare production schedules, BOQs, vendor comparison sheets, material lists, and deployment plans.
- Maintain daily site progress reports and installation checklists.
- Report production costs, delays, risks, material shortages, and scope changes to management.
- Prepare post-event production reports covering actual costs, vendor performance, damage, wastage, and lessons learned.
- Maintain proper records of approvals, purchase orders, delivery challans, and vendor bills.
Pay: ₹18,000.00 - ₹30,000.00 per month
Education:
- Bachelor's (Preferred)
Experience:
- Events management: 5 years (Preferred)
Work Location: In person
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