Executive Assistant

Job Overview:

We are seeking a highly organised, proactive, and resourceful Executive Assistant to provide comprehensive administrative and operational support to our executive team.

The ideal candidate is a reliable and trusted professional who can manage priorities, coordinate business activities, communicate effectively with stakeholders.

This role requires someone with strong attention to detail, sound judgement, discretion, and the ability to work in a fast-paced and evolving business environment.

Key Responsibilities:

Executive and Administrative Support

• Provide day-to-day administrative and executive support, including calendar management, meeting coordination, travel arrangements, and reservations.
• Manage emails, correspondence, announcements, and internal communications, including company events, birthdays, and public holiday notices.
• Prepare, review, and edit reports, presentations, meeting minutes, templates, and other documents.
• Manage document filing, electronic signature requests, registrations, certifications, and insurance documentation.
• Manage company applications and software subscriptions, including account administration, renewals, and coordination with relevant stakeholders.

Business Operations and Coordination

• Prepare and coordinate commercial agreements, contracts, addenda, non-disclosure agreements (NDAs), and other business documents.
• Liaise with internal teams, external partners, suppliers, and distributors as directed by the executives.

HR Support

• Employee and contractor onboarding and offboarding, including documentation and administrative requirements.
• Support recruitment activities, including job postings, candidate screening, interview scheduling, and coordination.
• Prepare and maintain employment/contractor agreements, and addenda.
• Monitor employee and contractor records, certifications, and compliance-related documentation.
• Liaise with third-party HR service provider

Communication and Stakeholder Management

• Act as a key point of contact between executives and internal or external stakeholders.
• Prepare and manage professional business correspondence.
• Follow up on outstanding matters and ensure important information is communicated to relevant stakeholders.

Project and Ad Hoc Support

• Assist with data gathering, reporting, and preparation of business-related materials.
• Track project progress and provide regular updates to the executives.
• Undertake other administrative responsibilities as required by the executive team.

What We Are Looking For

• At least 2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, with prior experience supporting Australian businesses or executives.
• Excellent written and verbal English communication skills
• Strong organisational and time management skills.
• Proficiency in Microsoft Office applications
• Tech-savvy, adaptable, and quick to learn new applications, systems, and digital tools.
• Strong attention to detail and ability to prepare accurate, professional business documents.
• Proactive, resourceful, and solution-oriented, with the ability to anticipate needs and take initiative.
• Ability to work independently and collaboratively within a team, manage priorities, and meet deadlines with minimal supervision.
• High level of professionalism, integrity, and sound judgement in handling sensitive and confidential information
• Adaptable and comfortable supporting different business functions.

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Health insurance
• Life insurance

Experience:

• Executive Assistant: 2 years (Required)

Work Location: Hybrid remote in Angeles

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