About Us
Haute Living Homes is a general contracting and development company serving Greater Vancouver. We build custom homes, multiplexes, laneway homes, and commercial tenant improvements across the retail, hospitality, fitness, and light industrial sectors. Our team is small, fast moving, and hands on, which means the person in this role will have direct visibility into how construction and development projects actually get built.
The Role
We are looking for an Executive Assistant to support the President and keep day to day operations running smoothly. This is a high trust position with exposure to clients, consultants, subcontractors, and municipal authorities. You will be involved in the administrative backbone of live construction projects, from permit applications through to invoicing and proposal preparation.
If you are organized, detail obsessed, and want to learn the construction and real estate business from the inside, this role offers real growth.
Responsibilities
- Prepare and issue client invoices, track receivables, and support monthly bookkeeping
- Complete and submit municipal permit applications, forms, and supporting documentation
- Manage calendars, coordinate site meetings, and schedule appointments across multiple projects
- Draft, format, and proofread proposals, contracts, change orders, and correspondence
- Maintain organized digital filing systems for project documents and records
- Answer and direct incoming calls, respond to client and subcontractor emails, and act as a professional first point of contact
- Handle front desk duties, office supply ordering, and general office coordination
- Prepare documents for electronic signature and track execution status
- Perform accurate data entry and maintain internal trackers and spreadsheets
- Provide general administrative support to the President as required
Qualifications
- Proven clerical or administrative experience in an office setting with demonstrated strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and Microsoft Outlook Calendar
- Experience with QuickBooks for bookkeeping or financial management is highly desirable
- Excellent typing skills with high accuracy, plus familiarity with data entry best practices
- Strong customer service skills with the ability to communicate effectively by phone and email while maintaining professionalism
- Knowledge of multi line phone systems and office equipment operation, including front desk responsibilities
- Attention to detail in proofreading documents for grammar, spelling, and formatting consistency
- Ability to manage multiple tasks simultaneously while meeting deadlines in a fast paced environment
- Familiarity with DocuSign or similar electronic signature platforms is an asset
- Ambition to pursue a career in real estate is a benefit
Why Join Us
- Opportunity to grow with a growing company, with responsibilities that expand as our project volume does
- Potential for further education support, including courses, certifications, or licensing relevant to construction, administration, or real estate
- Direct mentorship from ownership with exposure to construction management and real estate development
- Varied work across residential and commercial projects rather than a narrow administrative lane
- Collaborative team environment where your input matters
Pay: From $25.00 per hour
Benefits:
- Commuter benefits
- Dental care
- Flexible schedule
- Vision care
- Wellness program
- Work from home
Work Location: Hybrid remote in Vancouver, BC