KEY RESPONSIBILITIES:
- Lead HRIS implementation, upgrade, and module rollout projects (e.g., timekeeping, LMS, performance management): scope, project plan, timeline, risks and issues log, and status reporting.
- Coordinate vendors, HR, Payroll, IT, and store operations; facilitate steering and working-group meetings.
- Manage user acceptance testing, data migration, cutover, go-live, and post-implementation support.
- Support HR technology vendor evaluation and selection through requirements matrices, demos, and scoring.
- Document current and future-state HR processes (hire-to-retire, time-to-pay, onboarding, offboarding, employee movements) through process maps and business requirements documents (BRDs).
- Translate HR policies and Philippine labor rules into system configuration requirements, including shift schedules, overtime, night differential, holiday pay, and leave rules.
- Identify manual workarounds and recommend system or process improvements with clear effort and impact.
- Prepare functional specifications and test scripts, and validate configuration before release.
- Maintain HRIS configuration, organizational structure, positions, approval workflows, and user access.
- Own HR master data quality: employee records, cost centers, brand and store mapping, and job codes.
- Conduct regular data audits and reconcile HRIS data against payroll and finance records.
- Coordinate integrations and data feeds with payroll, timekeeping/biometric devices, SAP, and the data platform.
- Define HR data requirements for headcount, attrition, overtime, absenteeism, and labor cost reporting, and work with the BI team on HR dashboards.
- Prepare user guides and train HR, store managers, and employees on new or updated HRIS features.
- Handle tier-2 HRIS support tickets and escalate to vendors as needed.
- Enforce data privacy controls aligned with the Data Privacy Act of 2012 (RA 10173): role-based access, data retention, and audit trails.
JOB SPECIFICATION:
- Graduate of Information Technology, Information Systems, Human Resource Management, Psychology, Business Administration, Industrial Engineering, or a related field.
- Minimum 3 years in HRIS administration, HR systems implementation, or HR business analysis, including at least one HRIS implementation or major module rollout through go-live. Experience in multi-site, shift-based operations (F&B, retail, hospitality, BPO) is an advantage.
- Working knowledge of HR processes and Philippine labor rules on pay, overtime, leave, and benefits
- Exposure to payroll and statutory reporting (SSS, PhilHealth, Pag-IBIG, BIR)
- Solid project management skills: planning, tracking, risk management, and status reporting
- Business analysis skills: requirements gathering, BRDs, process mapping (BPMN or swimlane), and UAT scripting
- Strong Excel skills (lookups, pivots, data cleaning, reconciliation); SQL or Power BI is a plus
- Ability to manage vendors and collaborate across HR, Payroll, IT, and Operations
- Clear verbal and written communication skills, with sound judgment in handling confidential data
- Comfortable using AI and digital tools for documentation, reporting, and analysis
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Health insurance
- Pay raise
- Promotion to permanent employee
- Work from home
Work Location: Hybrid remote in Makati
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