Personnel Supervisor

About the role

**JOB INFORMATION**

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Exempt; full\-time; 40 hours per week; Monday – Friday; 7:30 a.m.–4:30 p.m.; partial telework may be available in accordance with Division policies; full benefits.

As Personnel Supervisor for Frederick County Fire and Rescue Services (FCDFRS), you'll provide the human resources backbone behind an organization whose mission is protecting the lives and property of Frederick County's more than 240,000 residents. FCDFRS is a unique combination system — over 600 career firefighters and EMS providers working alongside 25 independent volunteer fire and rescue corporations across more than 30 stations, responding to over 40,000 calls a year in Maryland's largest county. In this role, you'll manage the recruitment, promotional processes, and staff development that keep this career\-volunteer partnership staffed, trained, and mission\-ready — including coordinating uniformed promotional processes, supporting classification and compensation for public safety personnel, and providing guidance to managers, supervisors, and employees that directly affect operational readiness. Supervision is received by the Fire Chief.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate, with limited exception.

**Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.**

**TOTAL COMPENSATION PACKAGE:**

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full\-time benefited Frederick County Government employee.

* 11 days of Vacation leave with increase after 2 years of employment * 15 days of Sick leave with unlimited annual carryover * 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) * Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high\-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending * Employee Health Center with no or low\-cost primary and urgent care * 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death \& Dismemberment (AD\&D) benefit * County and Employee funded Defined Benefit Pension Plan + Vesting after 5 years of service + Additional service credit for eligible previous public service, military service, etc. * Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program * Generous Tuition Reimbursement Program * Other employee\-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

**For more information, visit our** **benefits** **page on the Frederick County Government** **job opportunities webpage****.**

**ESSENTIAL DUTIES AND JOB RESPONSIBILITIES**

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* Oversee and coordinate full\-cycle recruitment, selection, onboarding, and employee transition activities to support workforce needs and organizational objectives * Provide guidance and consultation to managers, supervisors, and employees regarding personnel policies, employment practices, workplace issues, and applicable laws and regulations * Coordinate performance management activities, including employee evaluations, performance improvement planning, and related supervisory support and training * Plan and coordinate the uniformed promotional process which includes promotional criteria development, test selection and/or development, testing administration and scoring, and promotional candidate notifications; provide feedback to candidates and establish timelines issuing appropriate General Orders * Support classification and compensation programs by maintaining position descriptions, assisting with job evaluations, and providing guidance on compensation\-related matters * Develop, implement, review, and recommend updates to human resources policies, procedures, forms, and programs to promote operational effectiveness and compliance * Coordinate staff development, training, and professional growth initiatives to support employee engagement, retention, and organizational performance * Prepare, analyze, and maintain personnel records, workforce data, reports, metrics, and documentation to support decision\-making and regulatory compliance * Collaborate with department leadership and central human resources staff to identify workforce challenges and develop strategies related to recruitment, retention, succession planning, and employee development * Monitor compliance with federal, state, and local employment laws, regulations, policies, and organizational standards governing personnel administration * Serve as a liaison between departments, employees, external agencies, and other stakeholders on human resources matters and personnel\-related initiatives * Supervise assigned staff, including assigning work, monitoring performance, providing coaching and development, and conducting performance evaluations * Coordinate and administer special human resources projects, programs, studies, and process improvement initiatives to enhance service delivery and operational efficiency * Prepare professional correspondence, reports, presentations, recommendations, and other communications related to personnel programs and organizational initiatives * Perform other related duties as required

*To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential function*

**QUALIFICATIONS AND REQUIREMENTS**

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*The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.*

* Associate’s degree in business administration, public administration, human resources, or a related field * Minimum 3 years of work experience in personnel management, business administration, or a related field which must include at least 1 year of work experience supervising or managing staff

*Substitutions for the above\-listed required education and experience is a Bachelor’s Degree in business administration, public administration, human resources, or a related field with 1 year of work experience as described above which must include at least 1 year of work experience supervising or managing staff.*

**KNOWLEDGE, SKILLS AND ABILITIES:**

*A successful incumbent operating in this role displays the following:*

* Knowledge of current employment law and applicable case studies as well as county wide and division specific policies and procedures * Knowledge of HR policies and procedures * Knowledge of training resources and needs assessment tools and methods * Knowledge of guidelines and federal, state, and local laws regarding the hiring rules including EEO guidelines, the Americans with Disabilities Act, the Age Discrimination in Employment Act and USERRA * Knowledge of organizational and human resources management, with the ability to effectively supervise, direct, and evaluate the work of professional and support staff * Working knowledge of the administrative practices and procedures in Human Resources * Skills in employee relations and conflict resolution * Skilled in verbal and written communication * Skilled in the use of both internal software systems and business software applications * Ability to use technology for tracking performance indicators * Ability to provide guidance to hiring managers and new employees in recruitment, hiring, and onboarding processes, as well as execute practices to promote a diverse workforce * Ability to organize and prioritize work and make independent decisions * Ability to assign, direct and review the work of administrative activities performed by team members * Ability to maintain confidentiality and appropriately handle sensitive matters * Ability to establish a rapport with employees, interpret and respond their questions * Ability to develop and maintain effective working relationships * Ability to work with various Divisions and community stakeholders * Ability to understand or knowledge of complex application processes and procedures, and assist in the processing of all development review applications for the Department through the County’s electronic application and review software

**PREFERENCE MAY BE GIVEN FOR:**

* Bachelors degree of higher in business administration, public administration, human resources, or a related field * Experience in public safety * Work experience in full\-cycle recruitment, selection, onboarding, and employee transition activities * Work experience tracking and forecasting vacancies in a complex, rapidly evolving staffing environment * Work experience in performance management activities, including employee evaluations, performance improvement planning * Experience using NEOGOV software * Work experience administering or interpreting a collective bargaining agreement (CBA) or labor contract

**PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:*** While working in this position, employees are required to frequently sit; and rarely reach * While working in this position, employees are required to constantly work indoors

**ADDITIONAL INFORMATION / EXAMINATION PROCESS**

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* Ability to provide own transportation to off\-site meeting locations, as needed * Available for varied working hours (which may include evening hours) for scheduled meetings, workshops and other departmental priorities

**KIND OF EXAMINATION (may include):**

* An evaluation of training and experience * One or more interviews

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov

Retirement Plan:

A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non\-Uniformed Plan (5 year vesting, effective 07/01/2024\) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre\-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance**:**

County employees have a choice of two medical insurance plans, an In\-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:

Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health \& dental insurance.

Flexible Spending Accounts:

The Flex Spending plan allows employees to pay health and day care expenses with pre\-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out\-of\-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work\-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co\-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance:

Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.

Savings Plan \- Deferred Compensation:

The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.

Educational Reimbursement Program:

County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job\-related non\-credit courses. If the employee receives a grade of at least a C, or successfully passes a non\-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:

This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job\-related issue or concern.

Leave

Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year

0 – 2 years 11 days

2 – 10 years 17 days

10 \+ years 24 days

Sick Leave \- Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent\-in\-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part\-time employees earn annual and sick leave on a pro\-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.

Holidays:

The County observes 10 holidays every year and 11 are observed on years of General Elections.

For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.

All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013\.