Administration Officer | Recruitment - 0.8 FTE (Corio Campus)

About the role

**The Opportunity**

We are seeking a proactive and team focussed Administration Officer to provide contemporary support to our recruitment function, supporting hiring managers with end\-to\-end recruitment administration. This is a new role which you can make your own, and includes some reception cover and general administration duties as part of the greater Employee Engagement and Administration team.

This is a 30 hour per week role, 2 years fixed term with view to permanency.

**This role could suit**

* An experienced Administrator looking for flexibility, or * An HR administrator, with a passion for recruitment, or * A Receptionist looking to expand into Administration or Recruitment **What you will be doing**

* Coordinate recruitment activities such as drafting ads, acting as key contact for candidates, arranging interviews, managing calendars and meeting rooms, and arranging travel and accommodation as necessary. * Support hiring managers with updates, coordination, and recruitment administration, including maintaining accurate records across various systems. * Coordinate pre\-employment checks and ensure all compliance documentation is completed during the onboarding stage * Manage the expression of interest employment inbox. * Occasional assistance with selection via phone screening and coordinating additional screening methods. * Provide general recruitment and administrative support, including assisting with process improvements and projects. * Provide support across broader Employee Engagement team activities, including backfilling team members, preparing ad hoc reports, and contributing to projects and initiatives as required. * Provide reception coverage four lunchtimes per week and during periods of leave, including managing incoming calls, greeting visitors, and maintaining smooth day\-to\-day reception operations. * Undertake a range of general administrative tasks to support other teams, including backfilling other Administration staff during absences as required. Further detailed information can be found in the Position Success Profile.

**What we are looking for**

* Proven experience in a similar recruitment or administration role, in a busy environment. * Strong organisational, and time management skills with attention to detail. * Excellent communication and interpersonal skills, with confidence to talk over the phone. * Exceptional administration skills, including the ability to manage documentation, records, and data entry. * Commitment to delivering a positive, professional and responsive customer service. * Ability to build relationships at all stakeholder levels. * Proficiency in Microsoft Office Suite including SharePoint and Teams. * Ability to learn digital tools/systems quickly including applicant tracking system. * Practical and critical thinker with problem solving ability. * Demonstrates exemplary ethical and confidentiality standards. * Resilient with a positive attitude. * Flexible in responding to changing hiring needs. * Ability to work independently and as part of a team to meet deadlines. * Exemplary commitment to ethicality and confidentiality. * A positive attitude and an authentic, resilient, curious and compassionate character. **What we offer**

* Commitment to creating an environment and the opportunities where dedicated people can do their best work and continue to develop personally and professionally. * Attractive salary and superannuation for 0\.8 FTE. * A range of benefits such as access to the School’s Wellbeing Centre and daily lunch during the school term. * Working in a dynamic international boarding school environment with a large cross section of employee roles. **About us**

Geelong Grammar School is one of the world’s leading co\-educational boarding and day schools. Offering exceptional educational opportunities across three campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff and the community. We believe in prioritising wellbeing, adventure, creativity and academic rigour, and we value wisdom.

For further details and/or to apply, visit the Employment page on our website: www.ggs.vic.edu.au/employment.

**Further Information \& How to apply**

This role has flexibility of hours for the right candidate.

Please submit a resume and cover letter outlining your suitability for the role.

**Applications close at 10:00pm on Sunday 19 July 2026**

Please be aware that applications will be reviewed as they are submitted, and interviews and offers may occur prior to the closing date.

Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse.