Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Barwon South West - Greater Geelong
Reference: 1551429
Selection Criteria
SC1 ¿ Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.
SC2 ¿ Demonstrated proficiency and technical knowledge and expertise relevant to the position, especially in the use of Cases21, Compass, and other office systems and software, in particular the ability to update the schools website, post to Facebook and Instagram, and develop marketing materials using Canva.
SC3 - D emonstrated exceptional level of oral and written communication skills - especially an ability to communicate effectively with parents and carers dealing with often sensitive and confidential information.
SC4 - Demonstrated capacity to work cooperatively with a range of people including teachers, other education support staff, students and parents.
SC5 - Demonstrated commitment to professional learning and growth for both self and others.
Role
Position Purpose
The primary purpose of the position is one of customer service by being one of the first points of contact that the public may have with the School. The position is also responsible for the preparation of communications, marketing and school publicity material.
It is expected that they will provide a high level of customer service to families and visitors to the School, to students and staff, and be competent in the provision of up to data and relevant information.
Attendance requirement for this position is 38 hrs per week (1.0 FTE), working 8:15am to 4:36pm per day over 5 days. The position reports to the Business Manager.
Responsibilities
Admin/Reception
- Perform main reception duties, and provide support to to assist with student-based reception duties. These include:
- provide customer service support to students, staff, and visitors
- answer incoming calls, check daily messages,
- screening of visitors to the school, ensuring WWCC and sign-in protocols are followed.
- ensure the schools entrance and foyer is maintained and presented in a neat and tidy manner.
- Assist with administration filing of student records and staff personnel information
- Maintain, enter, and retrieve data from the school¿s computer systems ¿ predominantly:
- Compass Absences ¿ daily notifications, early departure, and late arrivals.
- Cases21 Administration data entry and updating records, extract routine reports
- Cases21 Finance ¿ Receipting; Banking; Accounts Payable.
- General Admin support:
- As needed, provide assistance and support with other roles within the Administration Team:
- Maintain, enter, and retrieve data from the school¿s computer systems, predominantly Compass and Cases21, via data entry and updating records, extract routine reports, completing receipting and banking.
- Assisting with enrolment documentation and recording of student data, including the accurate filing of student records.
Communications/Marketing and Publicity
- Keep the Schools website, and other communication platforms such as Facebook, Instagram, and Alumnly, up-to-date with relevant and consistent information.
- Be the primary person responsible for updating the school¿s main publications and newsletters ¿ Prospectus, Student Curriculum Handbooks, Parent Bulletins and Newsletters.
- Prepare advertising and marketing materials for publication in external publications such as Newspapers and magazines.
Other
- Take an active and positive role in supporting professional learning relating to the role.
- Other duties as required an d directed by the Principal or the Business Manager.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
All applicants must have a personal profile on Recruitment on Line and ensure that it is up to date including Working With Children Check information. Applications should also be lodged on Recruitment on Line to ensure that notification of outcomes is delivered to a current email address.
To commence Work at Geelong High School the successful applicant must have current Working With Children Check.
Applications must include:
1. A specific response to each of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 6 pages.
2. A Resume with a summary of experience and qualifications.
3. The names and contact details of up to three referees who can provide information regarding the applicant in relation to the key selection criteria.
The panel reserves the right to request additional referees other than those listed.
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal
Location Profile
Geelong High School is a positive and creative learning community that embraces its history and prepares students for life.
We are committed to:
- Developing caring and respectful relationships;
- Empowering people to realise their potential through effort, responsibility and teamwork;
- Building healthy, resilient and productive global citizens.
Our core value is: RESPECT
- Responsibility,
- Effort,
- Service,
- Positivity,
- Excellence,
- Creativity,
- Teamwork.
Geelong High School is a Year 7 - 12 co-educational school located near the centre of Geelong "The City by the Bay", and adjacent to a significant parkland area. Established in 1910, Geelong High School is one of the oldest secondary schools in the region. It has a proud history, celebrating its centenary in 2010, and is held in high regard by the Geelong community.
Current enrolment is approximately 975 students, drawn mainly from the nearby areas of East and South Geelong, the Bellarine Peninsula and across Geelong. The Leadership Team comprises a Principal, three Assistant Principals, the Business Manager, IT Manager and eight Leading Teachers. There are approximately 110 staff, of whom 75 are teaching staff.
The school motto, VITAE NOS PARAT, which means ¿It¿ (the school) Prepares Us For Life, provides a basis for the total school curriculum, and there is a strong recognition within the school, that the various elements of the school community work in partnership to achieve optimum outcomes for all our students. Students are supported and encouraged to reach their full academic and personal potential, through innovative and engaging teaching programs such as the Geelong Positive Engagement Program (GPEP), Respectful Relationships and Reading Plus. In 2013 Geelong High School introduced Positive Education, based on the elements of positive psychology, to build a strong culture of optimism and growth mindset across the school.
The Geelong High School curriculum comprises a core year 7 and 8 program (including positive education), a core and elective program across years 9 and 10, and the later years program where students may study a combination of VCE, VET, VCE Voc Major, and Australian school-based apprenticeships (SBATs).
The use of learning technologies in the classroom is a priority at Geelong High School with appropriate PD being offered to staff and a 5 year eLearning plan currently being implemented. The school has an extensive computer network that is continually evolving. The school is fully 1:1 with BYOD for years 7-12.
Central to the structure and operation of the school is the house system. All students are actively involved in the house system and the student management and welfare of students is centred on this structure. Student leadership is an integral part of the school culture. Leadership amongst students is actively encouraged and celebrated at all levels with students being given the opportunity to be involved in the decision making processes of the school. Leadership opportunities come from a broad range of activities such as the School Captains, SRC, House Captaincy, Band Captains and Performing Arts, Green (Sustainability) Team. Geelong High School aims to build on strong community links and to be supportive of all members of its community.
Applications close Wednesday 11 November 2026 at 11.59pm Posted 29 October 2026
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