Position: Grants Manager

Reports to: Finance Director

Emergency Classification: Essential

FLSA Classification: Exempt

Pay Grade: 113

The Town of Fort Myers Beach is seeking an organized, detail-driven Grants Manager to administer the Town's portfolio of federal, state, and county grant-funded projects. Under the direction of the Finance Director, this role manages grants across the full lifecycle, from identifying funding opportunities through implementation, reimbursement, and closeout, and partners with department directors to keep capital, resilience, and disaster recovery projects compliant and funded. The ideal candidate brings working knowledge of the Uniform Guidance (2 CFR Part 200), HUD CDBG and CDBG-DR, and FEMA programs, along with the project management skills to keep multiple awards on schedule and audit-ready.

If you enjoy turning complex regulations into clear, workable processes and want to help secure the funding that rebuilds and strengthens our island, we encourage you to apply.

The Town of FMB Offers a Competitive Benefits Package!

HealthWellness: Comprehensive health insurance with low deductibles and annual maximums. The Town covers 100% of employee premiums and 50% of dependent premiums. Benefits include employer-paid life insurance, short- and long-term disability coverage, gym membership reimbursement and more.
Work/Life Balance: Employees accrue paid leave monthly, plus sick leave and a birthday benefit annually. The Town observes 14 paid holidays and offers a supportive, team-oriented environment.
Retirement Planning: Immediate vesting in a 401(a)/457(b) pension plan with generous employer contributions.

And More! Join a team that values your well-being, growth, and future.

Position Summary

Under the general direction of the Finance Director, the Grants Project Manager plans, coordinates, administers, and oversees municipal projects funded in whole or in part through federal, state, county, and other grant sources across the full grant lifecycle, from identification of funding opportunities and award acceptance through implementation, reimbursement, closeout, and post-closeout compliance. Projects may include capital improvements, infrastructure, facility renovations, resilience and hazard mitigation initiatives, disaster recovery, and community development activities administered under programs such as the Community Development Block Grant (CDBG), CDBG-Disaster Recovery (CDBG-DR), Federal Emergency Management Agency (FEMA) programs, other U.S. Department of Housing and Urban Development (HUD) programs, and state and county funding sources such as the Lee County Tourist Development Council (TDC).

This position is responsible for coordinating project scope, schedules, budgets, procurement, contracts, consultants, and contractors; ensuring consistent and timely reporting to the Finance Director, Grants Accountant, and funding agencies; and administering grant compliance requirements, including the federal Uniform Guidance (2 CFR Part 200), from project inception through closeout and reimbursement.

The Grants Project Manager works in partnership with the Town's department directors, who serve as the project managers for grant-funded projects within their departments. Department directors are responsible for the technical delivery of their projects (design, construction, and operations); the Grants Project Manager is responsible for ensuring those projects are administered in compliance with grant requirements and that the documentation, reporting, and reimbursement needed to secure and retain funding are completed.

The ideal candidate will have experience managing public-sector or grant-funded projects and a working knowledge of federal grant requirements, HUD regulations, environmental review, procurement, labor standards, income eligibility, civil rights compliance, and project closeout requirements. Experience researching funding opportunities and supporting grant applications is a plus.

Responsibilities and Reporting During an Emergency Situation

If assigned, employees in this classification will be required to report and carry out duties as directed immediately before, during, and after a severe weather event or other emergency, and for the duration of the emergency. Depending on the nature of the emergency, this may require irregular schedules and extended hours, including around the clock for several days on short notice.

EXAMPLES OF ESSENTIAL DUTIES

Funding Identification and Pre-Award

Researches and monitors federal, state, county, corporate, and private foundation funding opportunities, including Notices of Funding Opportunity (NOFOs), that align with Town capital, resilience, and recovery priorities; disseminates opportunities to departments and evaluates eligibility, match requirements, and administrative capacity before the Town commits to pursue an award.
Assists in preparing grant applications, including narratives, project budgets, cost estimates, and supporting documentation; coordinates with departments and Town-procured grant consultants on complex or technical applications.
Prepares or assists with Town Council agenda items, resolutions, ordinances, budget amendments, and agreements required to apply for, accept, appropriate, and execute grant awards.

Project Implementation and Contract Management

Serves as the primary grants liaison to department directors acting as project managers for grant-funded projects; meets regularly with each to review scope, schedule, budget, and compliance status, and coordinates all implementation aspects of assigned grants with Town Administration, Finance, funding agencies, and other Town staff involved in grant administration.
Prepares compliant scopes of work, timelines, schedules of deliverables, and budgets for written agreements based on grant applications, award terms, and regulations; monitors these throughout program execution.
Prepares and maintains detailed workplans for each agreement with key deadlines and requirements; meets regularly with department directors and assigned partners to ensure program objectives are met; provides technical assistance during program execution.
Coordinates with the Town's procurement function to ensure solicitations, contracts, and purchases for grant-funded work comply with 2 CFR 200.317–200.327, funding-agency requirements, and Town purchasing policy, including required federal contract provisions.
Works with contractors and consultants to ensure contract terms, project timelines, and grant reporting deadlines are met; conducts field visits to verify that work performed is accurate, eligible, and progressing on established deadlines.
Provides contract oversight, including review of pay applications, invoices, change orders, and compliance with contract terms.
Monitors award terms, conditions, budgets, and periods of performance; identifies the need for scope changes, budget modifications, or time extensions in coordination with department directors and prepares amendment and extension requests to funding agencies.

Compliance, Monitoring, and Financial Coordination

Administers federal cross-cutting requirements applicable to assigned awards, which may include environmental review (NEPA/24 CFR Part 58), Davis-Bacon and Related Acts, Section 3, Build America, Buy America (BABA), the Uniform Relocation Act, fair housing and civil rights requirements, and duplication-of-benefits requirements for disaster funds.
Acts as project lead in monitoring subrecipients and partners, ensuring all elements of program compliance are met, and overseeing completion of monitoring-related corrective action plans.
Establishes and maintains compliant master grant files and a Town-wide grant tracking system (award amounts, status, deadlines, expenditures, and reporting dates) to support audit, monitoring, budgeting, and statistical reporting.
Works closely with the Grants Accountant on common grant requirements to ensure timely, compliant completion, including executive summary development, match requirements, program income or other revenue tracking and usage, and review of expenditures for allowability, allocability, and reasonableness.
Coordinates the collection of documentation from departments to support drawdowns and reimbursement requests; prepares and submits complete reimbursement packages to the Finance Director and/or Grants Accountant for approval and submittal.
Assists with year-end grant reconciliation, preparation of the Schedule of Expenditures of Federal Awards and State Financial Assistance (SEFA/SESFA), Single Audit requests, and funding-agency monitoring visits.
Develops and recommends grant administration policies, procedures, checklists, and internal controls that promote compliance and consistency across Town departments; maintains a resource library of funding sources, templates, and past applications.

Reporting and Closeout

Submits quarterly and other required progress, financial, and performance reports to funding agencies, the Finance Director, and other stakeholders, ensuring consistent and timely reporting.
Oversees the timely and compliant conclusion of grant programs by working closely with subrecipients, developers, vendors, or partners to provide guidance on program completion, review of compliant pay requests, and completion of all deliverables identified in the agreement.
Assures each program meets its final objective and participates in compliant grant closeout by reviewing final records, pay requests, regulations, and grant agreement documents; prepares post-closeout compliance plans for partners, such as program income tracking, Section 3, Davis-Bacon, or long-term use and maintenance requirements.
Assists with the preparation of HUD planning documents, such as the Consolidated Plan, annual Action Plan, and CDBG-DR Action Plan amendments, or the Town's input into County and State plans, as applicable.

Emergency Management and Disaster Recovery

Supports emergency preparedness, disaster recovery, and post-disaster grant administration activities, including FEMA Public Assistance and Hazard Mitigation Grant Program documentation, cost tracking, and coordination with state and federal agencies.

General

Provides assistance, advice, support, and guidance to Town departments, applicants, and recipients of grants during the program operation and closeout phases.
Reads professional journals, federal and state regulations, notices of funding, and correspondence, and attends conferences and training as needed to stay abreast of industry standards, trends, and regulatory changes.
Operates a computer, copier, scanner, telephone, and other standard office and field equipment, including word processing, spreadsheet, database, and grant-management software, to complete essential functions.
Builds and maintains effective working relationships with Town departments, funding agencies, contractors, consultants, and the public.
Maintains regular and reliable attendance; attends assigned meetings, training, and events, which may include evening Town Council meetings.
Performs other duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. The omission of a specific duty does not exclude it from the position if the work is similar, related, or a logical assignment for this classification. Employees will be required to perform other job-related duties as required.)

SUPERVISORY RESPONSIBILITIES

None. Provides guidance on grant compliance requirements to department directors and their staff, and functional direction to consultants, contractors, and subrecipients on assigned projects.

REQUIREMENTS:

Education, Certification, and Experience:

Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Finance, Accounting, Economics, Construction Management, or a closely related field required.
Minimum of three (3) years of progressively responsible experience working with grant agencies and/or implementing federal, state, and local grant programs subject to numerous regulations required, preferably in a governmental environment; experience with HUD Community Development Block Grant (CDBG), CDBG-DR, or FEMA-funded programs strongly preferred.
Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job may be considered.
Project Management Professional (PMP), Certified Grants Management Specialist (CGMS), Grant Professional Certified (GPC), or HUD-related program certification preferred.
Must possess and maintain a valid Florida Driver License with any applicable endorsements, or obtain one within thirty (30) days of hire or promotion.

Knowledge, Skills, and Abilities:

Knowledge:

Federal, state, and local grant administration requirements, including the Uniform Guidance (2 CFR Part 200), cost principles, and Single Audit requirements.
HUD CDBG and CDBG-DR regulations, environmental review, procurement standards, labor standards (e.g., Davis-Bacon/Section 3), Build America, Buy America (BABA), income eligibility, and civil rights compliance.
FEMA Public Assistance, Hazard Mitigation, and other post-disaster recovery funding programs, as applicable.
Funding sources and research methods for federal, state, county, corporate, and foundation grants.
Program income, match requirements, and other revenue tracking and usage rules applicable to federal and state grant programs.
Consolidated Plan and annual Action Plan preparation and community needs assessment processes.
Project management principles and practices, including scope, schedule, budget, and risk management.
Public procurement and contract administration procedures, and basic legal principles of contracts and agreements.
Governmental budgeting and accounting fundamentals as they relate to grant revenues, expenditures, and reimbursement.
Subrecipient and partner monitoring practices, including compliance review and corrective action plan development.
Florida public-records law (Chapter 119, F.S.) and documentation and records-retention standards applicable to grant-funded projects.

Skills:

Managing multiple concurrent grant agreements, projects, budgets, and deadlines.
Preparing and presenting clear, accurate reports, executive summaries, workplans, Council agenda items, and grant documentation.
Making accurate arithmetic, financial, and statistical computations and preparing budget analyses.
Negotiating and administering agreements with subrecipients, contractors, and consultants.
Communicating effectively, orally and in writing, with Town leadership, funding agencies, partners, and the public.
Using Microsoft Office (particularly Excel), project management, financial, and grant-tracking software and systems, such as HUD's Integrated Disbursement and Information System (IDIS), Disaster Recovery Grant Reporting (DRGR) system, and FEMA Grants Portal.
Monitoring grant partners for compliance and developing corrective action plans.

Abilities:

Interpret, apply, and explain complex federal, state, and local grant regulations and municipal policies consistently and accurately, including to staff without grant experience.
Exercise sound judgment and independent decision-making in managing project risk, timelines, and budgets.
Coordinate effectively across departments and influence outcomes without direct supervisory authority.
Organize own work, set priorities, and meet critical deadlines while adapting to competing demands, frequent change, delays, or unexpected events.
Review and verify the accuracy of financial and project documentation.
Build and maintain effective working relationships with Town staff, funding agencies, contractors, consultants, and the public.
Conduct field inspections and site visits in varied conditions.
Maintain accurate, organized, and confidential records in accordance with public-records requirements.
Work flexible and irregular hours, including during emergency activations or disaster-recovery periods, when required.

Physical Requirements:

Frequent sitting, standing, and walking between office and field or project-site environments; frequent use of hands to handle, feel, and operate a keyboard.
Ability to walk construction and project sites, including on uneven or unfinished terrain.
Regular lifting and carrying of materials, equipment, or documents up to 25 pounds, and occasionally up to 50 pounds.
Ability to operate a Town or personal vehicle to travel between project sites, meetings, and Town facilities.

Environmental Requirements:

Work is performed in both an office setting and outdoor or field environments, including active construction sites, in varied weather conditions.
May involve exposure to construction-related hazards, noise, dust, uneven surfaces, and post-disaster field conditions.

Sensory Requirements:

Task requires sound perception and discrimination.
Task requires visual perception and discrimination.
Task requires color and depth perception and discrimination (e.g., reviewing plans and inspecting field work).
Task requires oral communications ability.

The Town of FMB is an Equal Opportunity Employer and a Drugfree Workplace

Reasonable Accommodations:

Applicants who need a reasonable accommodation during the application, testing, or interview process may contact Human Resources at (239) 896-4284, hr@fmbgov.com.

Veterans Preference

The Town of Fort Myers Beach provides Veterans' Preference in employment for eligible veterans, spouses of veterans, and qualifying family members, in accordance with the Florida Department of Veterans' Affairs guidelines.

How to Claim Veterans' Preference:

Notify Human Resources at hr@fmbgov.com to request Veterans' Preference at the time of application.
Obtain the Veterans' Preference Form, which will be provided by Human Resources, and indicate your eligibility.
Submit the required documentation (e.g., DD-214 form, VA disability letter, or applicable spouse documentation) along with your completed application.

If you require assistance or have questions about this process, please contact Human Resources at (239) 896-4284 or hr@fmbgov.com.

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