Human Resources Administration Manager

Position Summary

Hawkins-Weir is seeking an organized, dependable People & Operations Manager to manage the company’s day-to-day human resources functions and supervise our administrative team. This hands-on role supports employees throughout their time at Hawkins-Weir — from recruiting and onboarding to benefits, performance management, employee relations, professional development, and offboarding — while also helping coordinate administrative and office needs across the company.

We’re looking for someone who builds trust, uses good judgment, and is comfortable navigating difficult conversations when needed. Hawkins-Weir has established HR policies and practices in place; this role is about managing them well, improving processes where needed, and helping create a consistent, positive employee experience across our offices.

Essential Functions

Human Resources & Employee Support

• Serve as the primary day-to-day resource for employee HR questions and needs.
• Coordinate recruiting activities, including job postings, applicant communication, interview scheduling, and candidate coordination.
• Manage and continue improving the company's new-hire onboarding and orientation process.
• Coordinate employee offboarding and exit processes.
• Maintain personnel records, employment documentation, and HR files with accuracy and confidentiality.
• Administer employee benefits and assist employees with benefits questions and enrollment.
• Provide support for payroll administration and employee changes as needed.
• Maintain established company policies, handbook materials, and HR procedures, working with leadership and outside advisors when specialized guidance is needed.
• Coordinate the company's performance review and employee evaluation processes.
• Navigate employee performance issues, difficult conversations, and workplace conflicts.
• Support employee coaching, performance improvement, corrective action, and professional development.
• Address employee concerns and help resolve workplace and interpersonal issues fairly and professionally.
• Support recruiting, retention, and employee development efforts.

Office & Administrative Support

• Directly supervise 3–4 administrative employees across company offices.
• Establish clear expectations and responsibilities for administrative personnel.
• Provide regular feedback, coaching, and performance evaluations.
• Help coordinate administrative responsibilities and workflows across offices.
• Address performance or personnel concerns within the administrative team.
• Assist with general office and operational needs, including vendors, supplies, maintenance, vehicles, and other administrative coordination.
• Help maintain professional, organized, and welcoming offices.

Culture & Employee Experience

• Support company leadership and the Marketing & Brand Manager on employee engagement and culture initiatives.
• Support internal employee communications and help ensure important company information is communicated clearly and consistently.
• Help plan and coordinate employee events, meetings, celebrations, and other company activities.
• Look for practical ways to improve the employee experience and strengthen connection across Hawkins-Weir's offices.

Education and Experience Required

• Associate or bachelor’s degree in human resources, business administration, management, communications, or a related field preferred
• 2–4 years of experience in human resources, people operations, office management, business administration, or a related role preferred.
• Experience with several areas of HR, such as recruiting, onboarding, benefits administration, employee records, performance management, employee relations, or payroll support.

Skills & Competencies

• Highly organized with strong attention to detail.
• Professional, approachable, dependable, and comfortable working with a variety of people.
• Strong communication and follow-through skills.
• Sound judgment and ability to handle confidential and sensitive matters with discretion.
• Comfortable addressing difficult employee situations, misconduct, conflict, and performance concerns professionally, objectively, and decisively.
• Demonstrated ability to supervise employees, provide constructive feedback, manage corrective action and disciplinary processes, and address performance or conduct issues consistently and professionally.
• Able to manage multiple priorities and work independently.
• Knowledge of principles and practices of human resource management.
• Ability to effectively communicate both in writing and orally.
• Knowledge of business English, spelling, and office practices.
• Ability to maintain confidentiality.
• Ability to report information accurately and in a timely manner.
• Ability to document programs and procedures.
• Ability to work independently and handle multiple projects under time and resource pressure.
• Knowledge of Microsoft Office products including Word, Excel and Power Point.
• Ability to utilize computer software programs.
• Ability to analyze complex issues and problems, and to develop and recommend effective courses of action.
• Ability to maintain valid Arkansas driver’s license.

How to Apply

To apply, email your resume and cover letter to careers@hawkins-weir.com

About Hawkins-Weir Engineers

Hawkins-Weir Engineers, Inc. is a regional full-service consulting, engineering, surveying, planning and construction management firm providing professional services to municipal, industrial and private enterprise clients.

Since 1980, Hawkins-Weir Engineers has partnered with Arkansas communities on the infrastructure they depend on — water, wastewater, transportation, and more — from four offices across the state in Van Buren, Fort Smith, Little Rock, and Fayetteville. Independent and partner-led, we build relationships that carry through the life of a project and beyond.

Equal Employment Opportunity

Hawkins-Weir Engineers is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local law.

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• human resources or business administration: 2 years (Preferred)

Work Location: In person

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