HR & Admin Executive

• Designation: HR & Admin Executive
• Industry: Polymer Distributor Firm
• Reporting To: HR & Admin Manager / Management
• Location: Kandivali (E)
• Employment Type: Full-Time

Key Responsibilities

A. Human Resources (HR)

• Maintain employee personal files, attendance records, leave records, and HR documentation.
• Coordinate recruitment activities, including job postings, interview scheduling, candidate follow-ups, and onboarding.
• Prepare offer letters, appointment letters, confirmation letters, experience letters, and other HR-related documents.
• Monitor employee attendance, leave, late arrivals, and working hours.
• Coordinate monthly payroll inputs, including attendance, leave, new joiners, exits, and salary revisions, with the Accounts/Payroll team.
• Assist in employee joining formalities, induction, probation reviews, confirmation, and exit formalities.
• Maintain employee master data and ensure timely updating of HR records.
• Coordinate employee engagement activities, birthday celebrations, training programs, and internal communications.
• Support the implementation of HR policies, procedures, and employee-related processes.
• Assist in statutory compliance documentation relating to PF, ESIC, Professional Tax, and other applicable labour laws.

B. Administration

• Manage daily office administration and ensure smooth functioning of office facilities.
• Coordinate housekeeping, pantry, security, office maintenance, and other facility-related services.
• Maintain office supplies, stationery, and inventory records.
• Coordinate travel arrangements, hotel bookings, transportation, and other business-related requirements.
• Manage vendor coordination, quotations, purchase requests, service agreements, and administrative bills.
• Monitor office assets, equipment, and maintenance schedules.
• Coordinate employee ID cards, access cards, office keys, and visitor management.
• Arrange meetings, internal events, and office-related activities.
• Maintain administrative records, bills, invoices, and supporting documents.
• Ensure compliance with office safety, security, and housekeeping standards.

C. Coordination & Reporting

• Coordinate with Management, Accounts, Sales, Warehouse, Logistics, and other departments for HR and administrative requirements.
• Prepare periodic reports on employee attendance, headcount, recruitment, leave, and administrative expenses.
• Follow up on pending tasks and ensure timely completion of assigned activities.
• Maintain confidentiality of employee information and company records.
• Perform other HR and administrative duties as assigned by Management.

D. Director Support & Coordination

• Provide administrative and coordination support to the Director in day-to-day business activities.
• Manage the Director’s calendar, schedule meetings, and coordinate appointments.
• Arrange business travel, hotel bookings, transportation, and meeting logistics as required.
• Prepare, organize, and maintain documents, reports, presentations, and correspondence as directed by the Director.
• Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the Director.
• Follow up on tasks, instructions, and action points assigned by the Director and ensure timely completion.
• Handle confidential documents and business information with discretion.
• Assist the Director with other official and administrative requirements as and when required.

4. Qualifications & Experience

• Education: Graduate in any discipline; MBA/PGDM in HR or a relevant qualification will be an advantage.
• Experience: 2–4 years of experience in HR and Administration, preferably in a trading, distribution, manufacturing, or logistics organization.
• Working knowledge of MS Excel, MS Word, email, and HR documentation.
• Familiarity with attendance management, payroll coordination, recruitment, and basic labour law compliance.

5. Required Skills & Competencies

• Good communication and interpersonal skills.
• Strong organizational and coordination abilities.
• Attention to detail and accuracy in documentation.
• Proficiency in MS Office, especially Excel.
• Ability to handle multiple tasks and meet deadlines.
• Professional attitude, confidentiality, and problem-solving skills.
• Vendor management and employee-handling skills.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person

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