Key Responsibilities
1. Invoice & Payment Processing
- Receive, verify, and process supplier invoices, debit notes, and credit notes.
- Match invoices against Purchase Orders (PO), Delivery Orders (DO), contracts, and approved supporting documents.
- Ensure proper authorization and approval are obtained before processing payments.
- Prepare payment schedules for suppliers, contractors, utilities, and service providers.
- Process payments via bank transfer, cheque, online banking, or other approved payment methods.
- Ensure payment terms and due dates are complied with.
2. Supplier & Vendor Management
- Maintain accurate supplier master records and payment details.
- Liaise with suppliers regarding invoice discrepancies, outstanding balances, and payment matters.
- Reconcile supplier statements with AP ledger balances.
- Monitor aging payable balances and follow up on long outstanding items.
3. Accounts & Reconciliation
- Record AP transactions into the accounting system accurately and timely.
- Perform monthly AP reconciliation and ensure balances agree with supplier statements and general ledger.
- Assist in month-end closing activities related to AP functions.
- Ensure proper accruals and cut-off procedures are performed.
4. Internal Control & Compliance
- Ensure compliance with company policies, Delegation of Authority (DOA/DAL), and procurement procedures.
- Verify completeness of supporting documents before payment processing.
- Maintain proper filing and documentation for audit purposes.
- Ensure compliance with SST, e-Invoice, withholding tax, and statutory requirements where applicable.
5. Staff Claims & Reimbursements
- Verify staff claims and reimbursement requests according to company policy.
- Ensure proper supporting documents and approvals are attached.
- Process timely reimbursement payments.
6. Reporting & Analysis
- Prepare AP aging reports and payment forecasts.
- Assist Finance Manager / Financial Controller in cash flow planning.
- Provide payable analysis and reports as requested by management.
7. Audit & Year-End Support
- Assist external and internal auditors by providing AP schedules, reconciliations, and supporting documents.
- Support audit queries related to supplier balances, accruals, and payment transactions.
Required Skills & Competencies
- Knowledge of accounting principles and AP processes.
- Familiar with accounting software and Microsoft Excel.
- Good analytical and reconciliation skills.
- Strong attention to detail and documentation control.
- Good communication and coordination skills.
Ability to work within deadlines and under pressure.
Job Requirements
- Diploma/Degree in Business, Finance, or related field.
- Minimum 1–3 years’ working experience, preferably in hotels or hospitality industry.
- Fresh graduates are encouraged to apply, training and guidance will be provided.
- Familiar with hotel systems and F&B system.
- Strong negotiation and vendor management skills.
- Knowledge of local regulations (SST, contract compliance, import/export rules).
- Detail-oriented with strong organisational and communication skills.
- Proficient in Microsoft Excel and procurement systems.
- Located at Bandar Bukit Puchong.
Work Location: In person
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