Assistant Project Manager

Location

Kuala Lumpur, All MY Regions, Malaysia Capabilities Project Management Office Setup Hybrid Job ID #47096

Industry Advanced Manufacturing At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact We are seeking a proactive and detail-oriented Assistant Project Manager to support the successful delivery of complex engineering and infrastructure projects. Working closely with Project Managers and multidisciplinary teams, you will play a key role in project planning, coordination, reporting, governance, and stakeholder management to ensure projects are delivered safely, efficiently, and in line with client expectations.

This is an excellent opportunity for an experienced project professional looking to broaden their project delivery expertise while contributing to high-profile projects across the full project lifecycle.

Core Responsibilities

• Support Project Managers in planning, coordinating, and delivering projects from initiation through to completion.
• Assist in the development and maintenance of project schedules, action registers, risk registers, and project reporting systems.
• Track project performance against scope, budget, schedule, and quality objectives, highlighting potential risks and deviations.
• Coordinate project activities across engineering, design, commercial, and client teams to support efficient project execution.
• Prepare project status reports, dashboards, presentations, meeting minutes, and project documentation for internal and external stakeholders.
• Monitor project risks, issues, and change requests, facilitating timely escalation and resolution where required.
• Support project controls activities, including progress monitoring, schedule management, cost tracking, and performance reporting.
• Ensure project documentation and records are maintained accurately and in accordance with company procedures and client requirements.
• Participate in project review meetings, client engagements, workshops, and planning sessions.
• Support the implementation of lessons learned and continuous improvement initiatives across projects.
• Build and maintain effective working relationships with project stakeholders, contributing to a collaborative project environment.

Key Accountabilities

• Delivery of assigned project coordination and administration activities in accordance with agreed project schedules.
• Accuracy, quality, and timeliness of project reporting and documentation.
• Effective coordination and communication between project teams, consultants, contractors, and clients.
• Compliance with project governance requirements, company procedures, quality standards, and HSE obligations.
• Proactive identification, tracking, and escalation of project risks and issues.
• Contribution to successful project outcomes through effective planning, monitoring, and stakeholder engagement.

Core Competencies

• Project Delivery & Coordination

• Project planning and scheduling

• Project coordination and administration

• Project controls and reporting

• Quality and governance compliance

• Stakeholder & Team Collaboration

• Stakeholder engagement

• Client-facing communication

• Cross-functional coordination

• Relationship management

• Performance & Risk Management

• Risk and issue tracking

• Cost and schedule awareness

• Progress monitoring

• Problem-solving and decision support

• Professional Skills

• Strong communication and presentation skills

• Analytical and critical-thinking capability

• Organizational and time-management skills

• Attention to detail and commitment to quality Here's what you'll need

• Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Project Management, Construction Management, Business, or a related discipline.

• Mechanical or Electrical Engineering background preferred.

• Typically 10-15 years of experience in project coordination, project controls, project management, or engineering project delivery environments.

• Sound understanding of project management principles, project lifecycles, and project governance frameworks.

• Experience supporting multidisciplinary engineering, infrastructure, construction, or energy projects is highly desirable.

• Proficiency with project management and reporting tools such as Primavera P6, Microsoft Project, Power BI, Excel, and the Microsoft Office Suite.

• PMP, CAPM, PRINCE2, or equivalent project management certification is advantageous. From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

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