Job Responsibilities
1. Purchase Order (PO) Management
- Prepare, issue and process Purchase Orders (PO) based on approved purchase requests.
- Ensure all purchase orders contain accurate product descriptions, quantities, prices and supplier details.
- Follow up on pending purchase orders and ensure timely delivery of goods.
2. Supplier Coordination
- Communicate and liaise with suppliers regarding product availability, pricing, quotations and delivery schedules.
- Request quotations from suppliers and compare prices before proceeding with purchases.
- Follow up with suppliers on delayed, incomplete or incorrect deliveries.
- Maintain good working relationships with suppliers.
3. Purchasing Documentation
- Maintain and update all purchasing records, including purchase orders, quotations, invoices and delivery orders.
- Ensure all purchasing documents are properly filed and recorded.
- Check supplier invoices against purchase orders and delivery orders to ensure accuracy.
4. Stock & Inventory Monitoring
- Monitor stock levels and identify items that require replenishment.
- Coordinate with warehouse and outlet departments regarding stock requirements.
- Ensure purchasing quantities are based on actual stock levels and sales demand.
- Highlight slow-moving, excess and near-expiry stock to the Purchasing Manager.
5. Delivery & Receiving Coordination
- Coordinate with suppliers and warehouse teams to ensure goods are delivered according to schedule.
- Follow up on short deliveries, excess quantities, damaged goods and incorrect items.
- Ensure discrepancies are reported and communicated to the relevant departments.
- Monitor outstanding and backorder items.
6. Pricing & Cost Control
- Update and maintain supplier price lists.
- Compare supplier prices to obtain competitive purchasing costs.
- Monitor price changes and inform the Purchasing Manager of any significant increases.
- Ensure purchases are made within the approved budget.
7. Data Entry & System Management
- Key in purchasing information accurately into the company's system.
- Update product information, supplier details and purchasing records.
- Ensure all purchasing transactions are recorded correctly and promptly.
- Maintain accurate and up-to-date purchasing databases.
8. Reporting & Administrative Support
- Prepare daily, weekly and monthly purchasing reports when required.
- Prepare outstanding PO reports and supplier delivery status reports.
- Assist the Purchasing Manager with purchasing-related administrative tasks.
- Perform other duties and responsibilities assigned by the Management from time to time.
Pay: RM2,500.00 - RM3,000.00 per month
Work Location: In person
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