Senior Executive - HR

The role will also have a specific responsibility for supporting the HR requirements of the Sales team, including tracking sales incentives, maintaining incentive records, coordinating with Sales/Finance teams, and ensuring timely processing of eligible incentives.

Key Responsibilities

1. Recruitment & Hiring

• Support the Head HR in managing the end-to-end recruitment process.
• Coordinate with hiring managers to understand manpower requirements.
• Source candidates through job portals, referrals, consultants, and other channels.
• Screen resumes and coordinate interview schedules.
• Maintain candidate databases and recruitment trackers.
• Coordinate offer releases and joining formalities.
• Ensure proper documentation before onboarding.

2. Employee Onboarding

• Coordinate joining formalities and documentation for new employees.
• Conduct/coordinate HR induction and orientation.
• Ensure employees are introduced to company policies, attendance, leave, and other HR processes.
• Coordinate with IT/Admin/Finance for employee setup and requirements.
• Maintain accurate employee personnel files and HR records.

3. Employee Lifecycle Management

• Maintain and update employee master data and HR records.
• Support employees with day-to-day HR-related queries.
• Coordinate employee transfers, confirmations, promotions, and other HR-related changes.
• Maintain proper documentation throughout the employee lifecycle.
• Ensure HR policies and processes are communicated and followed.

4. Attendance & Leave Management

• Monitor employee attendance, login/logout swipes, late coming, and absenteeism.
• Track and maintain leave records including SL, PL and other applicable leaves.
• Follow up with employees/managers on attendance irregularities.
• Coordinate with respective reporting managers to ensure compliance with attendance and leave policies.
• Prepare attendance inputs for payroll processing.

5. Sales Employee & Incentive Management

• Maintain employee-wise Sales Incentive trackers and records.
• Coordinate with the Sales and Finance teams to collect monthly sales/performance data.
• Verify incentive eligibility based on the applicable incentive structure and company policy.
• Track targets, achievements, incentive slabs, and payouts.
• Coordinate with respective Sales Managers for validation and approvals.
• Prepare monthly incentive statements and submit them for approval.
• Ensure approved incentives are shared with Payroll/Finance for timely processing.
• Maintain proper records of incentive calculations and payments.
• Respond to employee queries related to incentive calculations and coordinate with the concerned teams for resolution.
• Ensure changes to incentive structures or schemes are properly documented and communicated.

6. HR Policies & Compliance

• Assist in implementing and communicating HR policies.
• Ensure employees follow company policies related to attendance, leave, conduct, and other HR processes.
• Maintain required HR documentation and records.
• Support the Head HR in statutory/compliance-related HR activities, wherever applicable.

7. Exit & Full & Final Process

• Coordinate resignation documentation and exit formalities.
• Schedule and coordinate exit interviews.
• Ensure clearance processes are completed with relevant departments.
• Coordinate with Finance/Payroll for Full & Final settlement inputs.
• Ensure company assets and documents are returned/cleared before the employee's exit.
• Maintain proper employee exit records and reports.

HR MIS & Reporting

• Maintain accurate HR trackers and databases.
• Prepare regular HR reports for the Head HR.
• Maintain reports on:
• Headcount
• Recruitment & vacancies
• New joiners
• Attrition
• Attendance & absenteeism
• Leave
• Employee confirmations
• Sales incentives
• Employee exits
• Other HR metrics as required
• Ensure HR data is accurate, updated, and available within timelines.

Key Skills & Competencies

• Good knowledge of HR processes and employee lifecycle management.
• Strong coordination and follow-up skills.
• Good communication and interpersonal skills.
• Strong MS Excel/Google Sheets skills.
• Ability to maintain and analyze HR data and trackers.
• Good attention to detail and accuracy.
• Ability to handle confidential employee information.
• Strong organizational and time-management skills.
• Ability to work with multiple departments and stakeholders.
• Proactive approach with the ability to work independently as well as support the Head HR.

Qualification

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in HR will be an added advantage.
• 4 to 6 years of experience in HR operations/generalist activities preferred.

Key Success Measures

The person in this role will be expected to ensure:

• Smooth and timely execution of day-to-day HR activities.
• Accurate employee records and HR MIS.
• Timely recruitment and onboarding.
• Proper attendance and leave tracking.
• Accurate and timely payroll inputs.
• Timely and accurate sales incentive processing.
• Proper coordination with Sales, Finance, Admin, and other departments.
• Smooth employee lifecycle management from joining to exit.
• Effective support to the Head – HR in all HR-related activities.

Pay: ₹800,000.00 - ₹900,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• What is your current CTC?
• What is your Expected CTC?
• How many days of your Notice period?

Experience:

• HR : 6 years (Preferred)

Work Location: In person

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