CANADA - Published on 2026-11-10 Supervisor: National director of operations, PCO division

Experience: 5 years minimum

Status: 37.5/week

Salary: Competitive salary based on professional experience, incentive plan and benefits

Working mode: Hybrid

Start date: Immediately

JPdL Offices: Montreal, Quebec, Ottawa

ABOUT JPdL

Founded in 1982 by Jean-Paul de Lavison, JPdL has become one of the largest events and conference planning companies in Canada. Its expertise is based on three pillars of activity:

Management of corporate, association events and incentive trips for the Canadian and American market.
Design and management of incentive trips, seminars, learning expeditions and professional missions across Canada, adapted to the needs of European clients.
Management of conferences, congresses primarily scientific and symposiums at local, national and international levels.

WHAT SETS US APART

We have an amazing team! Our dynamic structure is continually adapting, meeting challenges and transforming itself to better meet today’s context and requirements. The need to give meaning to our actions and the desire to get involved to make a difference! The desire to integrate sustainable development issues into our daily activities and to adopt specific eco-responsible actions for the exemplary management of all our events.

KEY DIFFERENCE: PCO VS. ASSOCIATION CONFERENCE MANAGEMENT

If you’ve worked in association conference management, you’ll find this role different—but exciting. PCOs juggle multiple events for diverse clients, meaning you’ll need to adapt quickly, manage various priorities, and focus on delivering both client satisfaction and profitability. It’s fast-paced, but also rewarding for those who love variety.

JOB DUTIES AND RESPONSIBILITIES

Event Planning and Management:

Create and manage event timelines, budgets, and logistics without breaking a sweat.
Have a Plan B (and sometimes Plan C) ready for when things don’t go as planned.
Be the calm in the storm when managing on-site event execution.

Client and Stakeholder Relations:

Build amazing relationships with clients and make them feel like they’re your top priority.
Work with committees, sponsors, and partners to keep everyone on the same page.
Negotiate with suppliers and vendors.

Budgeting and Financial Oversight:

Create event budgets and keep a close eye on every penny.
Reconcile accounts post-event and show clients exactly where the magic (and money) went.

Team Leadership and Coordination:

Lead project teams like a pro, making sure everyone knows their role and has what they need.
Keep the vibe positive and the work productive, even on tight deadlines.
Be a mentor to junior staff and cheer on their successes.
Delegate tasks with clarity and trust.

Scientific Program and Content Development:

Understand the whole cycle, from call for abstracts to speaker ready room.
Master platforms like STOVA, PheedLoop.

Logistics and Vendor Management:

Oversee all the nitty-gritty details, from audiovisual needs to catering.
Ensure vendors deliver what they promised (and more).

Technology and Tools:

Comprehend tools like ASANA to keep deadlines on track.
Leverage tools like Microsoft and Airtable to manage events.

PROFILE

Education and Experience:

At least 5 years of experience in event and conference management.
Proven track record of managing multiple projects simultaneously in a fast-paced environment.
Familiarity with working for a Professional Congress Organizer (PCO).

Skills:

Top-notch organizational and time management skills.
Problem-solving abilities.
Stellar communication skills in both English and French required.
Cool under pressure with a “can-do” attitude.
Tech-savvy and always looking to learn new tools.
Detail-oriented with a creative twist.
A natural leader who’s also a great teammate.
Knows how to delegate like a boss.
Brings cultural awareness and interpersonal finesse to the table.
Ready to travel occasionally and work flexible hours when the job demands it.

Contact:

If you feel ready to join the JPdL team, we would love to meet you! Send us your curriculum vitae and a cover letter to rh.hr@jpdl.com. Please indicate in the subject of the email: “Conference Project Manager, Montréal, Québec and Ottawa”

Thank you for your interest in JPdL. Only candidates selected for an interview will be contacted.

Note that the use of the masculine must be understood as neutral, having no other purpose than to lighten the presentation of the text.

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