Administrative Assistant / Social Media Coordinator

Office Manager & Administrative Assistant / Social Media Coordinator

Juliette Interiors | Ajax, Ontario

Juliette Interiors is a boutique residential interior design firm seeking an organized, proactive, and creative individual to support our studio’s daily operations and manage our social media presence.

This combined role brings together office management, administrative assistance to our principal designer, and content creation. It’s ideal for someone who enjoys keeping a busy studio organized, building relationships with clients and vendors, and capturing the details that bring our projects to life.

Key Responsibilities

Office Management & Administrative Support

• Manage studio scheduling, calendars, meetings, and appointments.
• Monitor incoming emails and inquiries, prepare correspondence, and coordinate follow-ups.
• Assist with client onboarding, consultation bookings, and document preparation.
• Maintain organized client files, project records, contact lists, and studio systems.
• Support invoicing, payment reminders, expense tracking, and bookkeeping coordination.
• Keep the studio, sample library, and office supplies organized and presentation-ready.
• Provide day-to-day administrative support to the principal designer.

Design Team & Project Support

• Communicate with clients, vendors, contractors, and delivery teams to coordinate project logistics.
• Request quotes, track orders, confirm delivery timelines, and follow up on outstanding items.
• Assist with preparing presentation materials, selection packages, and meeting notes.
• Coordinate showroom visits, site meetings, installations, and photography days.
• Track action items and deadlines to help the team keep projects moving forward.

Social Media & Content Management

• Create and maintain a content calendar that reflects our brand and current projects.
• Capture behind-the-scenes photos and videos in the studio, at project sites, and during vendor visits.
• Create, edit, and schedule Instagram Reels, Stories, and posts.
• Write engaging captions that communicate our design approach, services, and project stories.
• Organize project photography, video footage, and other marketing assets.
• Monitor comments and messages, responding to general inquiries and directing project inquiries to the appropriate team member.
• Track engagement and suggest content ideas to strengthen our online presence.
• Coordinate content approvals and ensure client privacy and photography permissions are respected.

Who We’re Looking For

• Experience in office administration, executive assistance, studio coordination, or a similar role.
• Demonstrated experience creating and managing social media content for a business.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Excellent written communication and a warm, professional approach with clients and industry partners.
• Confidence using Instagram, Canva, and video editing tools such as CapCut.
• Proficiency with email, calendars, spreadsheets, and digital filing systems.
• A strong visual eye and an interest in interiors, architecture, and residential renovations.
• Someone resourceful, dependable, and comfortable taking initiative while working closely with a small team.
• Ability to attend our Ajax studio daily and occasional local project sites or vendor appointments is required.

Experience within an interior design, architecture, construction, or other creative business is an asset. Formal interior design training is not required.

Why Join Juliette Interiors?

You’ll work closely with our principal designer in a creative studio environment, contribute to beautiful residential projects, and help shape how our work is shared. This is an opportunity for someone who enjoys both the structure of running an organized office and the creativity of telling a brand’s story.

How to Apply

Please send your résumé, a brief introduction, and examples of social media accounts you have managed or content you have created to ceara@julietteinteriors.ca, with the subject line “Office Manager & Social Media Application.”

Please include your availability and preferred weekly hours.

Job Type: Full-time

Pay: From $18.50 per hour

Benefits:

• On-site parking

Ability to commute/relocate:

• Whitby, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• DCS / DEC (preferred)

Experience:

• interior design: 1 year (required)

Language:

• English (required)

Location:

• Whitby, ON (required)

Work Location: In person

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