Supply Chain Practitioner- Demand and Acquisition
JOB DESCRIPTION
- Compile and consolidate Demand Management Plan (DMP) and procurement plan.
- Coordinate and collate business / line functions and regional inputs for procurement plan.
- Conduct needs assessments by collecting and analysing relevant data, categorizing commodities, and ensuring availability of funds.
- Conduct variance, market and industry analysis.
- Review demand management and procurement plan.
- Draft specifications / terms of reference for goods and services.
- Track all movements of specifications and terms of reference submissions.
- Standardizations and benchmarking of TORs.
- Render acquisition services for all goods and services procured through quotation / bid process.
- Verify requests for quotations for correctness and completeness.
- Conduct research and source service providers from the Central Supplier Database (CSD) and other relevant sources.
- Compile comparative schedules for all quotations including due diligence to ensure value for money and transparency.
- Apply Preferential Procurement Policy Framework Act for quotations preferences points and price. Evaluate / review quotations and submit for approval.
- Ensure that the bid / quotation processes are compliant and fully executed within the requisite legislative and regulatory framework and stipulations.
- Facilitate advertising, evaluating and adjudicating. Provide secretarial support to the Bid Committee.
- Quality checks all submissions to Bid Committees.
- Conduct checklist and compliance of received proposals. Coordinate the evaluation of received bids through various Bid Committees.
- Prepare documentation and calculate the scores of the potential bidders. Write up the recommendations of 24 Bid Committee for decision making.
- Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department.
- Ensure compliance and implement Supply Chain Management policies, Delegation of Authority, Treasury Regulations and standard operating procedures.
- Provide demand and acquisition monthly and quarterly reports.
- Collate data, prepare reports and presentations for management use.
- Monitor and report on Broad-Based Black Economic Empowerment (B-BBEE) / preferential procurement spending in terms of the Department targets and report on a weekly / monthly basis on performance against the procurement plan.
- Reporting
- Supervision of staff.
JOB REQUIREMENTS
- Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Supply Chain Management
- Logistics Management, Purchasing Management
- Public Management/ Public Administration
- Accounting Management, Business Management or Equivalent
- Minimum of 2 year' experience in Procurement Administration/ Acquisition Management/ Provision Administration
- Knowledge of Supply chain management Policies, Public Finance Management Act (PFMA), Treasury regulations, Preferential Procurement Policy Framework Act (PPPFA)
- Legislations governing public sector procurement
- Sound understanding of procurement and financial management systems
- Sound understanding of risks management and governance strategies, policy development and implementation
Desired Skills:
- Computer literacy
- Organising skills
- Good interpersonal skills
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